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Accounts Payable Specialist

Posted: 07/24/2022

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Union Institute & University, a national, not-for-profit university offering Bachelor's, Master’s, and Doctoral degree programs for adult students, is searching for an experienced Accounts Payable Specialist based at its system headquarters in Cincinnati, OH.

The Accounts Payable Specialist will report to the Director of Finance and Accounting Services and is an important part of the Finance and Accounting team. The position will require office work with possible remote work flexibility.

PRINCIPLE DUTIES AND RESPONSIBILITIES -

Purchasing Coordination – 30%

  • Assists departments by recommending vendors and obtaining pricing as needed.
  • Reviews Purchase Requisition screen for missing data, reconciles missing data then turns requisitions into POs for further processing.
  • Reviews invoices, matches with purchase orders and processes for payment.
  • Coordinates with University departments the establishment of blanket purchase orders for purchases of monthly or routine and recurring goods or services.
  • Reviews, investigates, and resolves invoices with past due or balance-due amounts.
  • Coordinates the placement, pick-up, and delivery of orders for departmental office supplies and bulk-purchases items.
  • Reviews Open PO Report on a weekly basis to determine if invoice has been paid or if open order should be cancelled.
  • Reviews Monthly Travel Expense Reimbursement and Check Request forms to determine budget and account code validation.

Accounts Payable  – 40%

  • Creates new vendors in Jenzabar accounting software (verifies SSN or FEIN w/ IRS database, enters name and address information, and assigns ID#).
  • Processes weekly payments (by either check or ACH) for all non-payroll; payments via purchase order, check request, monthly travel expense reimbursement request, and student refund.
  • Maintains the W9 file.
  • Researches outstanding checks. Prepares appropriate forms to initiate voids.
  • Prepares annual Unclaimed Funds reporting for applicable states.

Account Analysis – 20%

  • Analyzes monthly general ledger activity and reconciles selected balance sheet accounts (accruals, and deposits) and income statement accounts; (miscellaneous revenue & expense).
  • Analyzes and tracks over-budgeted accounts and makes recommendation to Director, Finance and Accounting Services for correction.

General Ledger data entry – 10%

  1. Prepares monthly allocations entries for postage (All Academic Centers), telephone (Level 3 and Citrix-conference calls), photocopying (copy center and invoice from copier vendor Millennium for usage).
  2. Processes the monthly adjustments file for the recurring budgeted entry, and prepaid expenses.

 

REQUIREMENTS

  • Associates degree with 1-3 years’ experience in Accounting/Business Office environment.
  • Excellent communication and customer service skills.
  • Committed to confidentiality and discretion.
  • Attention to detail with proficiency.
  • Ability to multi-task.
  • Experience with accounting software.
  • Competent in managing appropriate software applications and forms of technology as needed.

PREFERRED:

  • 5 years’ experience in Accounting/Business Office environment.
  • Experience with Jenzabar software platform.
  • Bachelor’s degree.

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