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Posted: 03/01/2023

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The Controller serves as the chief accounting officer for the University and is responsible for the leadership and management oversight of accounting, financial reporting, and financial internal control operations. Supports the Vice President Financial Administration and Chief Business Officer (VPFA/CBO) in providing information to the Audit & Risk management Committee and the Finance Committee of the Board of Trustees.  The Controller is responsible for developing policies, procedures and systems that foster the responsible use of funds, sound accounting practices, strong internal controls, and efficient user-friendly business practices.

The Controller is responsible for implementing and communicating approved policies and procedures and facilitating their use.  The Controller also shares responsibility with the VPFA/CBO and other financial leaders (reporting to the VPFA/CBO) for communicating key financial practices to the community and for developing training on these practices when appropriate.

Accounting and associated functions:

  1. Serves as the chief accounting officer of the University; ensures that all public financial information is maintained in accordance with GAAP and that effective internal procedures and controls are in place and maintained.
  2. Oversees monthly and quarterly close and prepares Statement of Financial Position, Statement of Activities, Statement of Cash Flow and footnotes in accordance with GAAP and supported by auditable schedules and analysis. 
  3. Oversee the Payroll function ensuring that all wage payments are made timely, correctly, and in accordance with applicable laws and regulations. Assigns and monitors tasks, reviews work for accuracy and completeness, and provides training, as necessary. 
  4. Oversee the Bursar function, including:
  • Tuition and fee billing, collections, and payment processing
  • Payment Plan administration
  • Title IV refund disbursements
  • Institutional loan portfolio management
  • University-wide Account Receivable processing
  • Tuition insurance administration
  • Student Emergency Fund disbursements
  • Student Club reimbursements
  • eMarket management
  • 1098T production
?        5. Oversee the Tax and Compliance Manager to ensure compliance with all appropriate federal, state and local tax laws. Ensure the timely filing of all tax returns and the timely payment of any taxes, assessment, or other requirement payments.  Acts as the University’s primary liaison with tax authorities and outside tax advisors; coordinates and prepares responses to all tax related information requests.
        6. Ensure the efficient and effective use of all financial/ERP systems to support evolving accounting and reporting needs and to maintain and improve internal controls.  Recommend standards and protocol for access to financial data by University users and oversees/maintains/authorizes individual data access levels within University approved standards and protocol framework. 
Internal Controls/Policies and Procedures:
Ensure the maintenance of effective University-wide internal controls by developing, implementing and maintaining appropriate policies and procedures, systems, and business processes.
  1. Control structure associated with all funds/orgs and all associated components including authorized signatories, coding details, restrictions and designations, etc.
  2. Develops, maintains and delivers a comprehensive program for educating and training the Xavier community on policies and procedures related to internal controls and financial operations.
External Audits:
Responsible for the timely scheduling, fee estimates and completion of the annual Financial Statement audit, NCAA Agreed-Upon Procedures audit, the federal Uniform Grants Guidance audit, state-mandated audits, and any other customary or special audits that may be required.

Ensure the cost-effective operation of the Controller’s functional areas through effective use of systems, appropriate staffing and development and training of staff.  Lead and participate in campus-wide initiatives that support the development and implementation of effective and efficient business processes across campus.

At least 10 years of increasingly responsible professional experience and management in Higher Education or similar institutions required.
  • Knowledge of GAAP accounting standards related to private universities and federal, state, and local laws and regulations are strongly preferred.
  • Effective leader and manager with demonstrated ability to mentor subordinates.
  • Exceptional interpersonal, written and verbal communication skills, and strong presentation skills.
  • Demonstrated ability to build strong, collegial relationships across all levels of the organization and lead all effective work groups.
  • Represent the University at professional organizations, conferences and University-sponsored functions.
  • Possess excellent problem-solving, analytical and business skills, and strong project management skills to meet deadlines and work effectively with others.
  • Demonstrated ability to present complex financial issues to Board of Trustees, Senior Administration, Deans and Directors
  • Proficient in complex accounting systems and possess strong understanding of the use and potential of technology in the area of financial management.
  • Bachelor’s degree in Accounting, Finance or related field, active CPA License, MBA preferred.
This position is subject to a comprehensive background screen. 

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts and is strongly committed to enhancing equity, inclusion, and diversity. These values are central to our mission. We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives.
At Xavier, we believe our people make all the difference in cultivating an inclusive environment. Every member of our community has a role to play in advancing our architecture of belonging. We welcome candidates with unique experiences, backgrounds, education, cultures, and beliefs to apply. Xavier University is an Equal Opportunity employer.
To ensure consideration, qualified/interested applicants must submit a resume and cover letter with a statement on how they might support/contribute to Xavier's commitment to diversity and inclusion on Xavier University's website.  Please also include the names and contact information of three professional references.
Applications will be reviewed immediately and accepted until the position closes at the University's discretion. 
Xavier University requires all employees to be fully vaccinated against COVID-19. Newly hired employees will be required to provide vaccination status upon onboarding. Vaccine exemptions may be granted for medical or religious reasons.
Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Tax-advantaged accounts including health savings accounts, flexible spending accounts, and dependent care accounts.
  • Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, and holidays.
  • Tuition remission for employees and their eligible dependents. 

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