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Administrative Assistant II - Annual Fund 999169

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Xavier University's Office of the Annual Fund is seeking an Administrative Assistant II to be an integral member of our team and processes. The Administrative Assistant II position’s role is to serve as the first point of contact for visitors to the Alumni Center and to welcomes and assist both internal and external constituents. This person provides principle secretarial and administrative support to two departments; the Office of Alumni Relations and the Office of the Annual Fund. This person will serve as a liaison with donors, alumni, and friends, as well as with various departments throughout the university to provide customer service and administrative support. This position is responsible for providing annual fund reporting, assisting in event planning and follow up, budget administration, donor follow-up, gift preparation, and coordination of departmental activities. 


  • Greet and direct visitors to the Alumni Center Provide excellent customer service to internal and external constituents
  • Represent University Relations/Annual Fund at signature university events
  • Answer telephone inquiries, inquiries regarding university relations, and Banner data
  • Assist in scheduling all meeting rooms for the Alumni Center
  • Oversee distribution of parking passes for visitors to the Alumni Center
  • Support Annual Fund  and Alumni Staff and serve as office manager for both departments 
  • Maintain and monitor Alumni and Annual Fund budgets under directors’ supervision
  • Serve as purchaser for XavierBuy
  • Maintain and reconcile P-Card statements  
  • Manage calendar of events
  • Ensure that all office materials and needs are monitored

  • High School Diploma or Equivalent Required, Associates Degree Preferred
  • 1-2 Years’ experience in like role with similar responsibilities and complexities
  • Excellent Communication Skills
  • Proficient in Microsoft Office and aptitude to learn other software
  •  Ability to adapt to changing environment with multiple priorities                                            
Xavier University in Cincinnati, Ohio is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal art and is strongly committed to enhancing equity, inclusion, and diversity.  These values are central to our mission. We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives. 
Xavier is committed to a diverse and inclusive environment; we welcome a broad spectrum of candidates, and particularly invite applications from women, ethnic and racial minorities, and other individuals who are under-represented in the work force.  
To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website by March 29, 2024. Candidates are asked to include with their cover letter a brief statement on how they might support/contribute to Xavier’s commitment to diversity and inclusion. Applications will be accepted until the position closes at the University's discretion.

Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
  • Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, and holidays.
  • Tuition remission for employees and their eligible dependents.

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