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Administrative Assistant II - Brueggeman Center

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The Administrative Assistant position is a full-time, 37.5 hours/week position to provide administrative, budgetary, and clerical support to the Brueggeman Center for Dialogue and Government Relations, which collaboratively advance interfaith, sustainability, social justice, community relations, and government affairs activities. The responsibilities of this position focus on collaboration with constituents internal and external to Xavier University.


The ideal candidate has strong oral and written communication skills, is detail-oriented, is proficient with Microsoft Office software, can work effectively with diverse populations, and is willing to learn new software and other technical systems, as needed.  
Responsibilities include:

  • Coordinating logistics for events and programs, including making speaker arrangements, overseeing catering needs, managing registrations, setting and cleaning up spaces.
  • Managing communication, including monitoring and sending email, updating websites, creating flyers, and assisting with surveys.
  • Assisting with monitoring and managing budgets (such as managing purchasing, reimbursement, and purchase card reconciliation).
  • Coordinating the Brueggeman Fellows Program, including arranging international travel.
  • Managing the stock of supplies, scheduling conference space in the building, and overseeing proper maintenance of the building.
Minimum Qualifications:
  • High school diploma with two years administrative experience.
  • Intermediate level experience with Microsoft Office suite.
  • Excellent written and communication skills.
  • Strong organizational and problem-solving skills.
  • Ability to work independently on multiple projects.
  • Familiarity with financial book-keeping.
Preferred Qualifications, in addition to all of the above:
  • Three years or more administrative experience
  • Experience in higher education.
  • Experience interacting with diverse communities (e.g., religious, racial, ethnic, income levels)
  • Experience with event planning.
Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts and is strongly committed to enhancing equity, inclusion, and diversity. These values are central to our mission.  We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives.

Xavier is an Equal Opportunity Employer committed to enhancing equity, inclusion and diversity.  All qualified applicants will receive consideration for employment without discrimination on the basis of race, skin color, ethnicity, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status or disability.

To ensure prompt consideration, applicants should submit a cover letter, resume and the names and contact information of three professional references (who will be contacted only if a finalist for the position) on Xavier University's website by November 29, 2022. Applications will continue to be reviewed until the position is filled. Candidates are also asked to include in their cover letter a brief statement on how they might support/contribute to Xavier’s commitment to diversity and inclusion.

Xavier University requires all employees to be fully vaccinated against COVID-19. Newly hired employees will be required to provide vaccination status upon on-boarding. Vaccine exemptions may be granted for medical or religious reasons.

Benefits
Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage
  • Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
  • Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, and holidays.
  • Tuition remission for employees and their eligible dependents.

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