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Administrative Assistant II, College of Arts and Sciences

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Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts and is strongly committed to enhancing equity, inclusion, and diversity. These values are central to our mission. We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives.

Xavier is seeking applications for the position of Administrative Assistant II to support two departments and two programs:

  1. The History Department
  2. The Race, Intersectionality, Gender and Sociology (RIGS) Department
  3. The Philosophy, Politics, and the Public (PPP) Honors Program
  4. The Economics, Sustainability and Society (ECOS) Program

These departments and programs are student-focused departments with dedicated faculty members. This position will provide administrative support for the chair and faculty members of both the History and RIGS departments along with the program directors for PPP and ECOS. The duties include onboarding new faculty, support for hiring searches, budget administration, purchasing, facility/space scheduling, faculty compensation support, and student worker management. 

Required Qualifications and Experience:

  • Minimum 3 years of administrative experience
  • A demonstrated skill within Microsoft Office programs, including high proficiency with Excel 
  • Experience managing budget data
  • Excellent written, oral, communication skills
  • Ability to master and organize details
  • Ability to work independently on multiple projects

Preferred Qualifications and Experience:

  • Associate’s or Bachelor’s degree
  • Experience in academic organizations

This position is 0.8 FTE (30 hours per week or 1,560 per year) and eligible for full-time employee benefits. It is possible to negotiate how those 1,560 annual working hours are spread over a year, for example 4 days weekly for 12 months or 5 days weekly during the academic year (approximately 10 months). The inclusion of some remote work (up to 1 day weekly during the academic year currently and more outside the academic year) is also negotiable.

Xavier is committed to a diverse and inclusive environment; we welcome a broad spectrum of candidates, and particularly invite applications from women, ethnic and racial minorities, and other individuals who are under-represented in the profession. Candidates who have worked with a diverse range of faculty, staff, and students and who can contribute to our mission of inclusivity are encouraged to identify their experiences and interests. 

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website by October 5, 2022. Candidates are asked to include with their cover letter a brief statement on how they might support/contribute to Xavier’s commitment to diversity and inclusion.

Xavier University is an Equal Opportunity Employer committed to enhancing equity, inclusion, and diversity. All qualified applicants will receive consideration for employment without discrimination on the basis of race, skin color, ethnicity, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability.

Xavier University requires all employees to be fully vaccinated against COVID-19. Newly hired employees will be required to provide vaccination status upon on-boarding. Vaccine exemptions may be granted for medical or religious reasons.

Benefits

Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
  • Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, and holidays.
  • Tuition remission for employees and their eligible dependents.

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