Assistant to Associate Deans

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Job No: 502169
Department: Farmer School of Business
Location: Oxford, OH
Work type: Salary Staff
Categories: Other
Status: Full Time
Temporary: No
Website: https://jobs.miamioh.edu/en-us/job/502169

 

Job Summary:
Assistant to Associate Deans to provide professional administrative support to the Associate Dean for Faculty Excellence & the Associate Dean for Educational Excellence. Performs a variety of complex administrative tasks requiring substantial discretion and independent judgment related to overseeing the daily administrative operations of the Associate Deans.
 

Duties/Physical Demands:

• The Assistant to the Associate Deans will create internal and external correspondence, correspond on behalf of Associate Deans ensuring deadlines and obligations are fulfilled; provide in-depth research for Associate Deans related, but not limited to, areas such as curriculum review, ad hoc committees, new initiatives, etc.; develop timelines and divisional calendars for faculty affairs processes for Farmer School of Business (Promotion and Tenure, Probationary Faculty Evaluation Packets, Assigned Research Appointments/Faculty Improvement Leaves, FSB academic programs); independently writing drafts of the promotion and tenure responses on behalf of the associate dean; manage meetings and contact with Executive Committee, chairs, and directors, and maintains templates and master lists of faculty in each process; plan and execute orientation for new faculty. Supports the Personnel Manager with data entry, hiring processes, EPAF submissions, and personnel records. Plan meeting preparations that include agendas, briefing materials, coordinating communications; act as reviewer for Associate Dean of Curriculum regarding CIM (a comprehensive catalog system), manage the Associate Deans’ calendars; coordinate with Assistant to the Dean on Dean’s Suite calendaring, projects, and events as needed, and other duties as assigned.
• Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

Minimum Qualifications:

• Required: Bachelor’s degree and three years of relevant experience or an Associate degree and six years of relevant experience or at least ten years of relevant experience.

Desired Qualifications:

• Consideration may be given to candidates with a Bachelor's degree in business or closely related field; four or more years of experience supporting senior executive position(s) or comparable academic position; ability to interact effectively with diverse members of the university community and outside constituencies, and knowledge of Miami University’s systems including BannerWeb, 25 Live, and CIM.

Special Instructions to Applicants:
Submit a cover letter and resume. Inquiries may be directed to Jessica Bathe at thomasjr@miamioh.edu. 
 

Diversity Statement:
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).
 

Date to Begin Screening Applicants:
Screening of applicants will begin September 11, 2023 and will continue until the position is filled.
 

Benefits Eligible:
Yes
 

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact ADAFacultyStaff@Miamioh.edu or (513) 529-3560.

Advertised: 28 Aug 2023 Eastern Daylight Time

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