Assistant to the Chair
COVID-19 Vaccination Policy:
Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact AcademicPersonnel@miamioh.edu or Employment@miamioh.edu.
Job no: 500103
Location: Oxford, OH
Work type: Salary Staff
Categories: Office, Clerical, Administrative Support
Status: Full Time
Job Title: Assistant to the Chair
Assistant to Department Chair for the Department of Psychology to provide administrative expertise to assist the chair in formulating and implementing a wide range of fiscal, bureaucratic, and programmatic policies and practices; exercise independent judgment and in consultation with the chair has selectively delegated authority with regard to budget, personnel and various intra- and inter-departmental dealings.
- Components of the position include complex administrative tasks including: Participate in hiring decisions and supervise the day to day work activities of all classified and unclassified staff, as well as student workers; coordinate record keeping for all faculty and staff personnel files; work collaboratively with the Chair to formulate long term and short term budget expenditure plans; administer purchasing and expenditures for multiple departmental budgets; manage the completion of departmental and university forms for General Accounting, including, credit card statements, expense transfer requests, associated with multiple departmental budgets; monitor multiple external grant/contract budgets; complete research to evaluate prospective capital equipment expenditures; assist the Chair in the development of long term and semester-to-semester departmental course scheduling with direct responsibility for building the finalized schedules; assist the Chair in keeping abreast of the annual cycle of administrative tasks; assist the Chair by coordinating a wide range of extra-departmental responsibilities and communication (e.g., tenure and promotion packets, department program review, employment recommendations); maintain thorough and up-to-date familiarity with University regulations; assist the Chair in communication with faculty, other University offices, and external correspondence; and lead and coordinate selected special project related to development and communication efforts to enhance the excellence and visibility of the department.
- Bachelor’s degree, as well as relevant background and demonstrated skills necessary to perform the required duties. These include ability to successfully supervise employees and to constructively exercise authority and independent decision-making; ability to multitask, ability to manage competing priorities, and work independently; excellent written and oral communication skills; experience with financial budgeting; excellent ability to work with individuals from diverse backgrounds; and expertise with work in an electronic/web environment, including proficiency with the Microsoft Office Suite, Google Workspace, and Adobe Acrobat Professional.
- Position not eligible for H-1B sponsorship.
- Consideration may be given to candidates with at least 3 years of post-baccalaureate experience working administratively in a higher education environment; knowledge of Miami University and College of Arts and Sciences policies and procedures with regard to budget and personnel.
Special Instructions to Applicants:
Submit cover letter and resume. Inquiries may be directed to Allen McConnell at firstname.lastname@example.org.
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EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).
Date to Begin Screening Applicants:
Screening of applications will begin April 15, 2022 and will continue until the position is filled.
A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact ADAFacultyStaff@Miamioh.edu or (513) 529-3560.
Advertised: 08 May 2022 Eastern Daylight Time