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Assistant to the Dean

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COVID-19 Vaccination Policy:
All employees and students must be fully vaccinated by November 22, 2021. Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact AcademicPersonnel@miamioh.edu or Employment@miamioh.edu.

Job no: 499504
Department: Farmer School of Business
Location: Oxford, OH
Work type: Salary Staff
Categories: Office, Clerical, Administrative Support
Status: Full Time
Temporary: No
Website:  https://jobs.miamioh.edu/cw/en-us/job/499504/assistant-to-the-dean

Job Title: Assistant to the Dean

Job Summary:

The Assistant to the Dean is responsible for overseeing daily administrative operations of the Farmer School of Business (“FSB”) Dean’s Suite;' providing professional administrative support to the Dean. This position requires flexibility, collaboration, and cross training with Assistant to Associate Dean’s position to ensure efficiencies within the office. Serves as a member of the Dean’s Planning Team.

Duties/Physical Demands:

  • The Assistant to the Dean is responsible for preparation of internal and external correspondence, including drafting and/or editing original composed responses. The incumbent will have access to information of a highly confidential nature regarding day-to-day operations and strategic planning of FSB, therefore, discretion and privacy in handling this sensitive material is essential. This position will be overseeing operations of the Dean’s office while serving as first point of contact for office visitors, anticipating and acting upon the office needs of the Dean’s staff to ensure efficiency and effectiveness of daily operations; coordinating for the division’s AACSB re-accreditation continuous improvement review (CIR) process, including all communication to the team (travel, lodging, hospitality, etc.); collaborating with the Associate Director of External Relations who will arrange and host key events of key stakeholders for FSB divisional and External Relations, responsible for the Dean’s calendars with importance given to optimization of time; will plan and manage the Dean’s itineraries and travel arrangements: coordinate logistics of schedule while traveling for conferences, development, and external relations visits; provide in-depth support with projects, correspondence and research; manages meetings and contact with internal and external constituents; cross-train with Assistant to the Associate Deans to ensure continuous operations in critical divisional responsibilities and other duties as assigned at the discretion of the Dean; and may be required to work some hosting events occurring on weekends or evenings.

Minimum Qualifications:

  • Bachelor’s degree and three years of relevant experience or an Associate's degree and six years of relevant experience or at least ten years of relevant experience; ability to provide executive support to the Dean in a professional manner and to work regularly with Associate Deans and the Assistant to the Associate Deans; ability to interact effectively with diverse members of the University community and outside constituencies; supervisory skills, knowledge of computer and office applications. Position is not eligible for H-1B sponsorship.

Desired Qualifications:

  • Consideration may be given to candidates with a minimum of five years of executive administrative support for senior level management; excellent verbal/written communication skills, interpersonal skills, and analytical skills; ability to work under pressure; high level of organizational and public relations skills and knowledge of office procedures and protocol; and ability to multitask in a fast-paced environment and to respond with precision and accuracy to deadlines having a short duration; research skills; knowledge of Miami University’s systems, including Banner, Buyway, Business Intelligence Database, Page Up and 25Live.

Special Instructions to Applicants:

Inquiries may be made to Jessica Bathe at thomasjr@miamioh.edu

Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

 

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:

Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Date to Begin Screening Applicants:

Screening of applications will begin November 24, 2021 and will continue until the position is filled.

Benefits Eligible:

Yes

 

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact ADAFacultyStaff@Miamioh.edu or (513) 529-3560.

Advertised: 10 Nov 2021 Eastern Standard Time

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