Coordinator Menard Family Center
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Job No: 501091
Department: Regl Dean's Office - Hamilton Campus
Location: Hamilton, OH
Work type: Salary Staff
Categories: Office, Clerical, Administrative Support
Status: Full Time
Temporary: Yes
Website: https://jobs.miamioh.edu/cw/en-us/job/501091
Job Summary:
The Coordinator for the Menard Family Center position is responsible for planning, scheduling, organizing and coordinating all services, facilities and logistics for events and programs sponsored by the University’s Menard Family Center for Democracy in Oxford, Hamilton and Middletown. This includes details for room set-up, facilities procurement, equipment needs, lodging and hospitality, security, publicity, transportation, coordination with partnering organizations and other university units and other event details. The position also includes supervision of student volunteers and external contractors as needed as well as substantive participation in the Center’s strategic planning and development of priorities. The position is also responsible for performing and overseeing all of the Center’s financial, budgetary and administrative operations including preparation and monitoring of budgets, preparation of reports for internal and external audiences, processing of Buyway and Chrome River expenses, ordering supplies, processing payments, processing external contracts and maintaining records. The position reports to the Executive Director of the Menard Family Center. The position will be located primarily on the Hamilton campus, but some travel to Oxford and Middletown is expected. Occasional evening and weekend work are expected as well.
Duties/Physical Demands:
The Coordinator for the Menard Family Center assists the Center’s Executive Director with strategic planning, budgeting, financial planning and development of programs, curricular initiatives, partnerships and events that further the Center’s and the University’s missions and goals. Coordinates the procurement and booking of spaces for public events, programs and other Center-sponsored activities, considering dates requested, services required, numbers of participants expected, schedules, equipment needs, etc. Works with external partners and other university staff to book facility space, lodging, travel, security, equipment and other support services as needed. Maintains daily operations of the Center’s offices on the Oxford and Hamilton campuses. Works with and provides input to Center-affiliated faculty and external partners on the scope, timing and substantive content of Center-sponsored events, courses, etc. and works with partners to secure all needed logistical and programming support. Coordinates the development and staging of Center events and programs with academic departments and administrators in CAS and CLAAS, with University staff and with external vendors as appropriate (including Housing & Dining Services, Physical Facilities, University Communications and Marketing, Office of Procurement, Undergraduate Admissions, Rec Sport, MUPD, IT Services, external suppliers, external media partners, contract transportation companies and various Oxford-based and Regionals-based academic departments). Acts as the primary on-site contact for on-campus events, reviews event plans and communicates with partners as plans evolve. Secures all reservations and services as needed through 25 Live, Buyway, Chrome River and other University management and procurement systems. Creates and processes all invoices, contracts, purchase orders and service requests as needed for Center-sponsored events and programs. Develops and maintains solid working relationships with internal and external partners and provides timely and accurate information about Center activities and programs to Center stakeholders. Develops and oversees the Center’s social media, communications and website presence, including frequent updating of online content and effective dissemination of information about Center activities. Orders all necessary supplies and services for Center operations and personnel. Greets faculty, staff, students, visitors and external partners in a professional and cordial manner. Attends Center-sponsored programs (including limited evening and weekend programming) in Oxford and at the Regional campuses and coordinates logistical support as needed. Oversees the work of student volunteers and external contractors. Maintains all Center administrative records.
Minimum Qualifications:
- Bachelor’s degree with a minimum of two years of experience in a progressively responsible position.
Desired Qualifications:
- Consideration may be given to candidates with a master’s degree and no experience; experience with event and program planning and implementation; strong working knowledge of University administrative systems including 25Live, Buyway, Chrome River, etc.
Special Instructions to Applicants:
Submit a cover letter and resume. Inquires may be directed to John Forren at forrenjp@miamioh.edu.
Diversity Statement:
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.
For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.
EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).
Date to Begin Screening Applicants:
Screening of applications will begin February 23, 2022 and will continue until position is filled.
Benefits Eligible:
Yes
A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact ADAFacultyStaff@Miamioh.edu or (513) 529-3560.
Advertised: 09 Feb 2023 Eastern Standard Time
