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Executive Assistant to the Provost

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COVID-19 Vaccination Policy:
Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact or

Job no: 500580
Department: Provost & VP for Acad Affairs
Location: Oxford, OH
Work type: Salary Staff
Categories: Office, Clerical, Administrative Support
Status: Full Time
Temporary: No

Job Title: Executive Assistant to the Provost
Salary/Grade: Salary/Unclassified

Job Summary:
Office of the Provost: Executive Assistant to the Provost is responsible for supporting the daily operations of the Office of the Provost, including the direct support of the Provost and maintaining the administrative operations of Academic Deans, University Promotion and Tenure, and Council of Academic Deans.

Duties/Physical Demands:

  • The Executive Assistant to the Provost will coordinate the Provost’s schedule, and brief the Provost for meetings and engagements; assist in the maintenance of the Office of the Provost webpages; assist in the development of agendas, reports, and presentations for standing meetings, including the University Promotion and Tenure, Council of Academic Deans, Academic Deans, and Provost Staff, Committee for the Evaluation of Administrators, the Board of Trustees and University Senate; manage special projects, including the planning, research, implementation, review, and follow up; draft, review, and edit communications of behalf of the Provost including but not limited to, promotion and tenure decisions, disciplinary actions, general correspondence, etc.; manage the day-to-day responsibilities of the office and administrative staff of the Provost Office to ensure highest priority strategic needs are being addressed and that the highest level of customer service is provided at all times; supervise staff and students and complete formal written performance evaluations, direct day-to-day work and assignments, and provide training.

Minimum Qualifications:

  • Requirements: Bachelor’s degree and three years of relevant experience or an associate degree and six years of relevant experience or at least ten years of relevant experience.
  • Position is not eligible for H-1B sponsorship.

Special Instructions to Applicants:

Submit cover letter and resume.  Inquiries may be directed to Stacy Kawamura at

Diversity Statement:
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Date to Begin Screening Applicants:

Screening of candidates begins July 6, 2022 and continues until the position is filled.

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: 01 Jul 2022 Eastern Daylight Time

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