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Scene Shop Administrative Assistant

Posted: 05/16/2024

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Cincinnati Playhouse in the Park is an Equal Opportunity Employer (EEO) and is committed to fostering a culture of diversity and inclusion in all areas of its work, both on and offstage.  Qualified individuals who bring diverse perspectives and life experiences to the workplace are especially encouraged to apply.

Position: Scene Shop Administrative Assistant
Department: Production
Reports to: Technical Director (TD)
Classification: Part-Time (25 hours/week), Seasonal, Hourly Non-exempt
Position Start Date: as soon as available
Salary: $18.36/hour
Position Overview: 
The Scene Shop Administrative Assistant coordinates and executes logistical and clerical duties necessary for the function of the Scene Shop, Props Shop, and Paint Department.

Position Responsibilities: 

  • Researching, ordering, tracking, maintaining inventories of physical and digital materials, tools, and hardware for all shops
  • Maintaining orderly financial filing system
  • Maintaining and tracking petty cash
  • Maintaining a list of vendors for supplies, equipment, repairs, rentals, etc.
  • Providing logistical support for all shop personnel
  • Tracking and processing labor needs including scheduling extras/over-hires and planning for non-typical work schedules
  • Contracting rentals including forklifts, dumpsters, & trucks
  • Updating safety logs as needed in coordination with Director of HR, Equity and Inclusion.
  • Coordinating, in cooperation with the Facilities Manager, building maintenance needs including safety inspections, repairs, dumpster removal, etc.
  • Scheduling and tracking maintenance and repairs of tools, hardware, and office equipment
  • Coordinating and scheduling the transportation of scenery between the Scene Shop and theaters
  • Generating, under the guidance of the TD, workflow schedules for each production including key dates, duration of each production process, and detailed build and load-in schedules
  • Attending any staff meetings as directed by the TD or Production Manager
  • Assisting the TD or Assistant TD in various administrative tasks as designated by the TD
  • Maintaining open and frequent communication with the TD regarding all production and departmental concerns
  • Preparing memos and emails as appropriate
  • Participating in the promotion of a safe working environment for all employees
  • Other duties as assigned


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