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Office Coordinator

Posted: 06/13/2021

Organization Overview

Our purpose at Citizens of the World Charter Schools (CWC) is to realize human potential by strengthening the bonds among us and developing true citizens of the world. In this work, we are guided by our core values of Excellence, Authenticity,
Diversity, Community and Change, and our operating norms reflect a commitment to personal and professional growth, including operating as learners, with curiosity, integrity and humility. The mission of Citizens of the World Charter Schools is to impact
and expand the conversation about what an excellent education contains, requires and accomplishes. Citizens of the World schools challenge students to realize their full potential and thrive in a diverse society. We are public schools open to all, committed to
serving diverse communities. We develop sophisticated thinkers who master content and have a courageous and compassionate sense of responsibility for themselves and
others. Our goal is for student “success” to include mastery of both content and
emotions, so that students can meaningfully connect with each other, be part of any
community, and courageously decide who they are in the world and how they want the
world to be. For more information on Citizens of the World Charter Schools, please visit

CWC Cincinnati is launching in the fall of 2021 with grades Kindergarten and 1st in the
Madisonville community. Our mission is to provide an excellent public education
focused on developing and demonstrating understanding while building connections
within a diverse community. Because we seek to provide a racially, socio-economically,
culturally, and diverse community of students in Cincinnati as an organization, we look
for staff members who are committed to servicing a racially, socioeconomically, and
culturally, diverse community.

Our core values are embraced by the entire community:

  • Excellence: we demand lasting quality
  • Diversity: we are better and stronger because of our differences
  • Authenticity: we are our true selves in this work, and we are candid
  • Community: we care deeply about people. We share and build
  • partnerships. We celebrate, laugh, and seek joy, even in the tough times
  • Change: we welcome the unknown, embracing the unexpected and new.
  • We adapt to meet the ever-changing times. We find new ways.

Roles and Responsibilities
  • Provide comprehensive reception duties for the school site
  • Manage and maintain positive relationships with families
  • Ensure visitors are aware of and follow school visitor policies
  • Be the initial point of contact for families and students seeking office support
  • Assist in making phone calls to parents to communicate important information
  • Attend to sick and injured students, administer medication and ensure all medical
  • incidents are properly documented
  • Maintain tardy, student early release, visitor, and volunteer logs
  • Assist students who arrive late and students who require early release
  • Assist in the creation of office copies and informational materials as needed
  • Accept mail and deliveries and route to appropriate recipient
  • Ensure copy machines, printers and scanners are functional and place order for
  • toner, staples and other supplies for zero downtime; contact copier technician for
  • copy breakdown issues
  • Build relationships with school administration and other key stakeholders with a
  • focus on collaboration
  • Lead and/or assist with meal service (point-of-sale, food orders, maintaining meal
  • service documentation)
  • Assist in the creation and maintenance of physical student records of enrollment
  • Assist in the collection of information such as emergency forms, immunization,
  • etc.
  • Support daily attendance procedures and assist with monthly attendance
  • reporting
  • Support student recruitment and enrollment efforts before and after the lottery
  • (including communication and follow up with families, enrollment packet and
  • documentation collection, etc.)
  • Assist in troubleshooting facility related issues
  • Assist in the preparation of the school’s end-of-year annual audits, and oversight
  • by collecting and reviewing documentation
  • Assist in the preparation of the school’s site visits from local county offices of
  • education
  • Actively participate in regular training and activities, both internal and external,
  • such as compliance and legal requirements
  • Additional duties, as assigned
  • Maintain outstanding attention to detail and willingness to get the job done
  • Exercise discretion in the dissemination of information - student, family and staff.
  • Communicate and interact effectively with multiple stakeholders (written and
  • verbal)
  • Strong commitment to exceptional customer service
  • Unwavering commitment to diversity, equity, and inclusion
  • Excellent organizational, planning, and implementation skills
  • Ability to work independently and with a team
  • Adaptable and flexible
  • Innovate and think creatively
  • Travel, as needed, for professional development opportunities
  • Experience working in a fast-paced environment (preferred)
  • Experience working with data (preferred)
  • Maturity, humility, strong work ethic, sense of humor, and a can-do attitude
  • Experience working with diverse populations, including English language
  • learners and students with special needs (preferred)
  • Ability and openness to accept constructive feedback

  • High school diploma (Associate's or Bachelor’s degree preferred)
  • Minimum of 1-2 years of administrative work experience
  • Prior experience within a school setting and/or working with students is preferred.
  • Understanding of computer software programs including Microsoft Office (Word, Excel, PowerPoint) and willing to learn new software programs

Interested applicants should email a resume and cover letter. In your letter please
1. A description of your experience/accomplishments related to the role
2. Why you are interested in working at CWC Cincinnati
Please email a cover letter and resume to with the email
subject line title: “Office Coordinator”.


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