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Academic Exploration Program and PASS Advisor

Posted: 07/01/2022


The Academic Exploration Program (AEP) Advisor is a team member in the Academic Advising Resource Center (AARC). Primary responsibilities include coaching and academic advising for undeclared in major (University Exploratory Studies- UES) and conditionally-admitted (Pathways to Student Success- PASS) students; collaborating with faculty and related support services; continual assessment and revision of retention efforts and programs to meet the needs of the students entering the University; providing individualized coaching to first year students, connecting them with campus and its resources, and helping them reach their potential; and assisting with the daily operations of the AARC, including consortium registrations.


  • Provide primary academic advising for traditional and non-traditional students with the status of undeclared (UES)
  • Assist each AEP and PASS student in making a realistic self-appraisal of academic potential in choosing an academic program of study
  • Provide primary academic advising and mentoring for traditional conditionally-admitted PASS students in collaboration with department advisors
  • Conduct the PASS Program for conditionally-admitted students, ensuring full participation in required elements of the program
  • Introduce and assist students with diverse levels of academic preparation to higher education
  • Provide mentoring and monitor student-athletes academic progress and assist with recommendations, referrals and resources
  • Work with students from the point of registration to help welcome them and ease the transition to college
  • Work with matriculated students to develop goals; monitor progress and help them reach their potential
  • Communicate regularly with students via email, text, or other media
  • Monitor the academic progress of advisees
  • Serve as a mentor and resource to advisees, providing the tools they need for a successful college career and foster individual potential
  • Provide support services or appropriate referrals
  • Follow-up with non-registered students after each registration period, in collaboration with dedicated department advisors
  • Remain current and knowledgeable about all University curriculum, academic policies and procedures
  • Collaborate with the Director of Career & Experiential Education to teach at least one section per academic year of CED 150 Career Exploration for Undeclared Students
  • Engage students in activities related to service and potential majors and careers that allow for them to be in contact with faculty, staff, and alumni
  • Participate in and support Office of Admission and student orientation activities
  • Provide ongoing assessment and statistics related to undeclared and conditionally-admitted students based on formal data collection and informal avenues of student input through a variety of interactions, and assist with research, projects, and reports as requested
  • Stay current with most recent literature and studies related to academic exploration, advising, and the specific needs of undeclared students
  • Facilitate consortium registrations and maintain appropriate documentation
  • Participate in the following Academic Advising Resource Center team-based responsibilities
  • Provide information and assistance to students and faculty
  • Provide secondary advising for all students
  • Demonstrate knowledge and compliance with FERPA regulations.
  • Participate in professional associations as appropriate
  • Participate in University committee assignments
  • Contributes to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the office; helping others accomplish related job tasks as needed

Primary Contacts:

Academic Advising Resource Center Staff, Registrars Office Staff, Student Administrative Services Staff, Athletic Director and Coaches, Admission Staff, Academic Division Deans and Department Chairs, Learning Center, Career And Experiential Education Center, faculty, students, and other members of the University

Supervision Exercised:

None; may direct routine activities of others to help accomplish tasks.

Supervision Received:

Works toward a previously defined objective with little supervision and uses a wide range of procedures; plans and arranges own work referring unusual cases to the Director of the Academic Advising Resource Center


Education: Masters degree required; Higher Education, Counseling or similar discipline preferred.

Experience: Knowledge and work experience in academic advising and with the implementation of academic record policies and procedures; experience working with student athletes, first generation students, and/or students needing academic remediation; work experience in a customer service environment; experience with a computerized registration/course scheduling system and an academic records system, (CARS preferred); experience with Microsoft Office Suite.

Specialized Training: Any combination of education, experience, or training that provides the required knowledge, skills, and abilities. A demonstrated ability and commitment to diversity, equity, and inclusion. 

Skills, Attributes

Customer Service:

  • Exhibit a student/customer first" orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations
  • Adapt willingly and quickly to changing priorities, responsibilities, and students/customer needs and expectations; anticipate and identify students/customer needs
  • Demonstrate an ability to facilitate transition and counsel students towards the realization of full educational potential
  • Demonstrated ability to recognize, appreciate and serve culturally diverse populations, special needs, and others
  • Available to rotate through multiple time frames of service operations
  • Demonstrate an enthusiastic approach to duties and a commitment to liberal arts education
  • Available for evening and weekend work as necessary


  • Communicate, cooperate and collaborate well with others to achieve common office, division, or University goals
  • Willingly assists in various responsibilities as appropriate within the Academic Support units, the Conlan Center, and other areas of the college during high service demand times


  • Develop and nurture an effective, productive, and respectful rapport and working relationship with students, faculty and staff co-workers, and various campus and community constituencies maintaining an appropriate level of professionalism
  • Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
  • Demonstrate strong written, telephone, and electronic (email and internet) communication skills and strengths
  • Communicate information clearly and concisely and listen well to others



  • Take immediate and independent action when necessary assuming initiative for creative problem solving
  • Demonstrate creativity and high energy
  • Accomplish tasks with follow through to completion
  • Adapt willingly and quickly to changing priorities, responsibilities, and functions within department and/or position
  • Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office

Work Environment, Physical Demands:

Multiple service hours; computer data input; multiple concurrent tasks with service interruptions; extensive customer contact; strict confidentiality; detailed work.



To apply, please upload the cover letter, resume, and contact information with three professional references via Paycom.

A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's Non-Discrimination Policy.

Mount St. Joseph University is an Equal Opportunity Employer

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