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Academic Specialist

Posted: 01/20/2023

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Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

We are an Equal Opportunity/Equal Access/Affirmative Action institution.

Purpose of Position
To provide administrative support for the College of Informatics (COI) academic schools and the Informatics Student Success and Advising Center (ISSAC).
Primary Responsibilities
To Provide administrative support for the College of Informatics (COI) academic schools and the Informatics Student Success and Advising Center (ISSAC).

Regular duties:
  • First contact, along with student workers, for students and other visitors to the suite needing assistance for various requests and/or resolutions of problems
  • Responsible for all phone inquiries being answered, along with student worker support, through departments’ general phone numbers
  • Reconcile school and ISSAC procurement cards
  • Assist with purchase requisitions and ordering supplies and equipment for schools and ISSAC
  • Handles lost and found for Griffin Hall along with support from student workers
  • Assist with copying, printing and organizing course materials for all faculty and ISSAC staff
  • Distribute mail, along with support from student workers, to faculty and staff mailboxes in ISSAC and school suite
  • Responsible for posting notifications for class cancellations

Periodic duties recurring at fixed intervals:
  • Joint responsibility with Academic Budget Officer for recording school suite and ISSAC inventory
  • Responsible for processing textbook orders and ordering desk copies for faculty in both schools
  • Responsible for uploading faculty syllabi
  • Reviewing requests for entering permits for course registrations in both schools
  • Available to assist with reserving rooms for faculty, ISSAC, and student organization requests
  • With assistance of student workers, forward forms to dean’s office for approval
  • Work with school and ISSAC directors on coordination and hosting of special events sponsored by the schools, ISSAC, student organizations or professional organizations as assigned by directors.
  • Coordinate academic year recruiting events for the college in conjunction with Admissions and the ISSAC
  • Works with Assistant Dean of Undergraduate Students and ISSAC coordinating summer orientation and other recruitment events for the college in conjunction with New Student Orientation, advising, and Parent Programs
  • Generate student evaluations and other materials for school directors to prepare for annual performance review -meetings with faculty and staff
  • Recording and preparation of minutes from school/program meetings as necessary
  • Cross-training with other COI academic staff positions to act as a back-up when necessary.

Qualifications
  • Associate’s degree plus two years of related experience required. Must have excellent oral and written communication skills, problem-solving skills, trustworthiness, self-starter, and be able to multi-task. Must be able to work with a diverse population. Knowledge of SAP a plus.

Minimum Education Associate Degree
Preferred Education Bachelor's Degree
Minimum Experience 2 years

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