Admission Visits and Event Planner Manager

Purpose: This position will play a pivotal role in promoting and enhancing the reputation of Mount St. Joseph University (MSJ) by planning and executing a wide range of campus visits, information sessions, and other events.  This individual will be responsible for coordinating all aspects of these events, from conception to execution, with a strong emphasis on creating memorable and meaningful experiences for prospective students and their families

Duties:                

Event Planning and Execution:

• Plan, coordinate, and execute a variety of on-campus, off-campus, and virtual events, including campus tours, information sessions, and other events.
• Collaborate with academic departments, Admission team, and various stakeholders to create engaging and informative programs.
• Manage event logistics, including scheduling meetings with members of faculty, staff and athletic staff, space reservations, catering, audio-visual needs, etc.

Visitor Experience Enhancement:

• Develop creative and innovative strategies to enhance the visitor experience and promote a positive image of MSJ.
• Implement feedback mechanisms to continuously improve the quality of campus visits and events.
• Hire, train, and manage Campus Ambassador program members, wok study students, and Admission Co-Op position.

Event Marketing and Promotion:

• Work closely with Admission Counselors and Marketing and Communications to promote events.
• Utilize various communication channels, including social media, email, and printed materials, to reach prospective students.

Budget Management:

• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Data Collection and Analysis:
• Collect and analyze data related to event attendance, visitor satisfaction, and other relevant metrics.
• Use data to make informed decisions and improvements to the event planning process.

Compliance and Risk Management:

• Ensure events are in compliance with relevant laws, regulations, and University policies.
• Mitigate potential risks associated with events and visitors.

Primary Contacts: Vice President of Enrollment and Associate Director of Admission, Admission staff, prospective students and families, Academic Department Chairpersons and staff, Conlan Center and Student Affairs staff, current students, Business/Finance Division Staff, and other members of the University community.

Supervision Exercised: Campus Ambassadors, work-study students, and Admission Co-Op

Supervision Received: Works under general supervision where standard practices enable the employee to proceed independently on routine work, referring questionable cases to the Associate Director of Admission

Qualifications

• Education: Bachelor’s degree in event management, hospitality, marketing, or a related field
• Experience: Proven experience in visit and event planning, preferably in a higher education setting. Strong project management skills, with the ability to manage multiple tasks simultaneously.
• Specialized Training: Any combination of education, experience, or training that provides the required knowledge, skills and abilities