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Admission Visits and Event Planner Manager

Posted: 11/08/2023

Purpose: This position will play a pivotal role in promoting and enhancing the reputation of Mount St. Joseph University (MSJ) by planning and executing a wide range of campus visits, information sessions, and other events.  This individual will be responsible for coordinating all aspects of these events, from conception to execution, with a strong emphasis on creating memorable and meaningful experiences for prospective students and their families


Event Planning and Execution:

  • Plan, coordinate, and execute a variety of on-campus, off-campus, and virtual events, including campus tours, information sessions, and other events.
  • Collaborate with academic departments, Admission team, and various stakeholders to create engaging and informative programs.
  • Manage event logistics, including scheduling meetings with members of faculty, staff and athletic staff, space reservations, catering, audio-visual needs, etc.

Visitor Experience Enhancement:

  • Develop creative and innovative strategies to enhance the visitor experience and promote a positive image of MSJ.
  • Implement feedback mechanisms to continuously improve the quality of campus visits and events.
  • Hire, train, and manage Campus Ambassador program members, wok study students, and Admission Co-Op position.

Event Marketing and Promotion:

  • Work closely with Admission Counselors and Marketing and Communications to promote events.
  • Utilize various communication channels, including social media, email, and printed materials, to reach prospective students.

Budget Management:

  • Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
  • Data Collection and Analysis:
  • Collect and analyze data related to event attendance, visitor satisfaction, and other relevant metrics.
  • Use data to make informed decisions and improvements to the event planning process.

Compliance and Risk Management:

  • Ensure events are in compliance with relevant laws, regulations, and University policies.
  • Mitigate potential risks associated with events and visitors.

Primary Contacts: Vice President of Enrollment and Associate Director of Admission, Admission staff, prospective students and families, Academic Department Chairpersons and staff, Conlan Center and Student Affairs staff, current students, Business/Finance Division Staff, and other members of the University community.

Supervision Exercised: Campus Ambassadors, work-study students, and Admission Co-Op

Supervision Received: Works under general supervision where standard practices enable the employee to proceed independently on routine work, referring questionable cases to the Associate Director of Admission


  • Education: Bachelor’s degree in event management, hospitality, marketing, or a related field
  • Experience: Proven experience in visit and event planning, preferably in a higher education setting. Strong project management skills, with the ability to manage multiple tasks simultaneously.
  • Specialized Training: Any combination of education, experience, or training that provides the required knowledge, skills and abilities


Mount St. Joseph University offers a wide array of benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

  • Tuition Remission for you and your family.
  • Retirement contributions up to 7% of your salary.
  • Excellent benefits including medical, employer HSA contributions, dental, vision, life, parental leave.
  • Generous PTO.
  • 16 paid holidays.
  • Competitive salaries.
  • Opportunity to work in a dynamic and inclusive educational environment.
  • Professional development opportunities.


To apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.

A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's policies on E-Verify, Equal Opportunity, and Non-Discrimination.

Mount St. Joseph University is an Equal Opportunity Employer

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