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Assistant/Associate Director of Career & Experiential Education

Posted: 11/23/2021

Department: Career & Experiential Education (CEEC)

Reports to: Director, Career & Experiential Education Center

Status: Exempt

Purpose: Lead Career Development for the Career & Experiential Education Center (CEEC), manage the Talent Opportunity Program, and provides individual career advising, co-op/job search assistance, and graduate school advising to students and alumni. Instruct professional development courses. The Assistant/Associate Director develops and presents workshops, career programs, classroom presentations, and courses taught by the CEEC. Lead the Service Learning team. Provide leadership and assistance in career-related best practices, career assessment administration and interpretation, employer and student marketing materials, and electronic and print resources.


  • Oversee and coordinate Talent Opportunity Program (TOP) including, but not limited to the development and management of recruiting, tracking, participation, and completion of enrolled participants.
  • Develop competency-based evaluations for use by CEEC and in experiential education opportunities throughout campus.
  • Administer and interpret career inventories for students (e.g. MBTI and StrengthsFinders).
  • Teach at least one CED course per semester, primarily CED220 and CED 370. Develop Career and Experiential Education courses as necessary.
  • Represent the CEEC and University in various capacities both on and off-campus
  • Serve on campus-wide and external committees as needed
  • Evaluate individual students experiential skills and career goals to make recommendations related to the career path and graduate/professional school.
  • Develop and facilitate educational workshops, events, programs, and materials to meet educational outcomes and career-related needs of students and constituents.
  • Post jobs, maintain notes, records, and course-related information using University and career management software(s).
  • Collaborate with faculty to design and present educational workshops and in-class seminars to meet the career-related needs of students.
  • Supervise Service Learning & Engagement Coordinator and co-ops/student workers, as assigned.
  • Assist with the relevant committee(s), service awards, and major events.
  • Cultivate grants / external funding to support CEEC programming and activities.
  • Implement, report, track, budget, and document all aspects of relevant grants (e.g. OMIC).
  • Assist Director with department budgets, grants, and operations.
  • Oversee Prior Learning Assessments (PLA), CLEP, and study abroad validation.
  • Stay abreast of emerging trends related to education, employment, industry, and training; implement changes/enhancements as appropriate.
  • Contributes to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the department; helping others accomplish related job results as and where needed.
  • Occasionally work weekends or in the evenings as necessary. Some local travel.
  • Perform additional duties as assigned.

Primary Contacts: Director, coordinators, students, faculty, staff, employers, and other members of the University community.

Supervision Exercised: One professional staff member and one co-op student. May direct routine tasks and activities of coordinators, Administrative Assistants, CEEC co-op(s), and student employees.

Supervision Received: Works toward a previously defined objective with little supervision and uses a wide range of procedures; plans and arranges own work referring unusual cases to the Director

  • Education: Masters degree in a related field.


  • Assistant Director: Minimum of two (2) years of related experience required, supervisory experience preferred.
  • Assistantships and other related roles may count toward total experience. A demonstrated ability and commitment to diversity, equity, and inclusion.
  • Specialized Training: Proficient in the use of Microsoft Office. University systems, Web registration, databases, and student software preferred. Knowledge of Service Learning preferred.
  • Or any combination of education, experience, or training that provides the required knowledge, skills, and abilities



Customer Service:

  • Exhibit a customer first attitude with faculty/staff, students, alumni, and stakeholders. Provide exceptional service in all responsibilities and interactions, demonstrating versatility in handling people and situations
  • Adapt willingly and quickly to changing priorities, responsibilities, and student-faculty-staff-stakeholder customer needs and expectations; anticipate and identify customer needs
  • Demonstrate high energy, enthusiastic approach to duties, and a commitment to liberal arts education


  • Communicate, cooperate, and collaborate with others to achieve office, division, and University goals
  • Assist in various responsibilities within the Career & Experiential Education Center and Academic Affairs, especially during high service demand times


  • Develop and nurture an effective, productive, and respectful rapport and working relationship with students, faculty, and co-workers, and various campus and community constituencies maintaining an appropriate level of professionalism
  • Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
  • Demonstrate strong written and verbal communication skills and strengths in public speaking
  • Communicate information clearly and concisely and listen well to others
  • Demonstrate empathy with people from a variety of backgrounds and situations
  • Takes a proactive approach to engaging others and keeping key parties informed

Attention to Detail:

  • Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights, or omissions
  • Ensure the accuracy of the information that is provided to others.
  • Appropriate theory base in career development, student development, experiential learning, or knowledge base in human resources from a business and industry setting.


  • Take immediate and independent action when necessary assuming initiative for creative problem-solving.
  • Accomplish tasks with follow through to completion. Organize workload so as to meet deadlines related to planning and implementing events.
  • Ability to perform tasks as appropriate without direct supervision.


  • Adapt willingly and quickly to changing priorities, responsibilities, and functions within the department and/or position.
  • Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office.

Work Environment, Physical Demands:

  • Multiple service hours; computer data input; multiple concurrent tasks with service interruptions; extensive customer contact; strict confidentiality; detailed work.

To apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.

A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's Non-Discrimination Policy.

Mount St. Joseph University is an Equal Opportunity Employer

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