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Assistant to the Vice President and Dean - Regional Campuses

Posted: 12/19/2021

COVID-19 Vaccination Policy:
All employees and students must be fully vaccinated by November 22, 2021. Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact or
Job no: 499686
Department: Regl Dean's Office - Middletown Campus
Location: Hamilton, OH, Middletown, OH
Work type: Salary Staff
Categories: Administration, Office, Clerical, Administrative Support
Status: Full Time
Temporary: No
Job Title:
Assistant to the Vice President and Dean
Job Summary:
The Assistant to the Vice President and Dean serves as a member of the Vice President and Dean administrative team and is responsible for directing the functions of the Office of the Vice President Regional Campuses.
Duties/Physical Demands:
The Assistant to the Vice President and Dean will promote a positive image of the University by greeting and receiving visitors to the Vice President and Dean, responding to inquiries from various University publics (e.g., students, parents, faculty, staff, legislators, alumni, and public and private officials), providing authoritative information regarding University policies or decisions; facilitate the efficient utilization of the Vice President and Dean time through coordination of the Vice President and Dean calendar of appointments, meetings, social engagements, speaking responsibilities, and University and community functions with individuals and various groups. Prepare weekly itineraries and schedules of speaking responsibilities; coordinate the flow of incoming communications and outgoing communications by receiving, routing, tracking and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications. Prepare correspondence for distribution or approval and signature, checking the documents for completeness. Coordinate various types of communication. Edit, proof, and at times write, draft, and/or assist with writing for the Vice President and Dean; serve as a contact person between the Vice President and other University administrators, various boards, faculty, staff, students, alumni and the various publics served by the Regional Campuses by communicating, responding to requests, and/or interpreting policy, decisions, and documents; coordinate processes such as promotion and tenure, revisions and updates to divisional governance, program review and accreditation, CLAAS Council of Chairs, faculty leave requests, and divisional administrator evaluations; monitor Vice President and Dean budgets.
Minimum Qualifications:
Associate Degree; a work history of increasingly responsible administrative experience with a minimum of five years at an administrative support level.
Desired Qualifications:
Consideration may be given to candidates with a bachelor’s degree in Business Administration or closely related field; previous experience in assisting and/or supporting executive positions.
Special Instructions to Applicants:
Submit a cover letter, resume, and a 1-page statement addressing past and/or potential contributions to advancing diversity, equity, and inclusion. Inquiries may be directed to Kelli Bray at 
Diversity Statement:
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.
For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.
EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).
Date to Begin Screening Applicants:
Screening of applications will begin January 10, 2022 and continue until the position is filled.
Benefits Eligible:
A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.
Advertised: 21 Dec 2021 Eastern Standard Time

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