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Children's Center Manager

Posted: 07/14/2021

Status: Exempt

Department: Student Affairs

Reports to: Dean of Students

Position Purpose:

Serves as a professional member of the Student Affairs Team and is responsible for the overall administration, coordination, and oversight of the Children's Center including program development, staff supervision and training, compliance with licensure requirements, budgeting, and serving as a liaison with the Education Departments Early Childhood Development program.

Position Duties:

  • Administer all components of the Children's Center.
  • Ensure program compliance with federal, state, and local laws and regulations and licensure requirements.
  • Ensure compliance and meet all criteria required for the accreditation process with Step Up to Quality.
  • Provide the Center with a written, research-based comprehensive curriculum aligned with the Early Learning and Development Standards. Revise annually.
  • Assist teachers in writing lesson plans with activities that are aligned to all development domains in the Developmental Standards.
  • Complete developmental screenings on every child in the Center within 30 days of enrollment each semester.
  • Write referrals if needed for children who need a consultation with a professional for special medical or psychological services, based on results of developmental screening and parent/teacher conferences.
  • Write Physical Health Care Plans for each child who has a chronic illness and needs medication or monitoring during school hours. Train staff members to be able to care for the child in the Managers absence. Administer medicine when needed and record dosage amount, name of the medication, and time given. Make sure medications are unexpired.
  • Complete annual assessment on the program's human resource development, personnel cost and allocation, center operations, child assessment, fiscal management, program planning, and evaluation, family partnerships, marketing, and public relations, technology, and staff qualifications.
  • Complete Quality Improvement Plan based on results.
  • Annual assessment on the quality of classroom environment and staff/child interactions for each group of children.
  • Complete improvement plans for each classroom based on results.
  • Annual observation of each staff member.
  • Attend 10 hours annually of professional development classes that are SUTQ approved for Center Administrators.
  • Schedule the required 10 hours of training classes on the Professional Development Registry online for each staff member.
  • Ensure that staff members have taken the required training classes for State Licensing. Keep track of certification expiration dates.
  • Assist in transitioning children to a new classroom or new to the Center.
  • Help parents with the process of transitioning children who are moving on to kindergarten in the local school district.
  • Assist teachers in writing Professional Development Plans at the beginning of the school year. Revise, update and discuss at weekly one on one teacher/coordinator meetings.
  • Develop and distribute Family Questionnaires annually for parents to complete for feedback on the program.
  • Recruit, hire, develop, and retain staff.
  • Annually evaluate staff members, have them complete self-evaluations, and evaluations on all co-workers.
  • Use the information to complete annual evaluations on each staff member.
  • Ensure that the center is always prepared for an annual, unannounced inspection from both State Licensing and Step Up to Quality.
  • Ensure that the grant received from Step Up to Quality annually is spent according to the required criteria, spent items are documented, receipts recorded and turned in to the fiscal department, and reconciliation is completed when the grant is spent in the required period.
  • Proactively seek out and apply for outside funding to assist with operating costs and generate revenue.
  • Supervise staff including selection, training, time off approvals, time card approvals, evaluation, and adherence to licensure requirement, adherence to University policies and practices, and termination.
  • Provide leadership from campus policy development in the area of childcare, family support, and work/family issues working with the Office of the Dean of Students and Human Resources.
  • Collaborate with the Early Childhood Education program, the Division of Behavioral and Natural Sciences Psychology program, and Physical Therapy Department to coordinate student observations.
  • Collaborate and communicate with other campus departments and community childcare leaders and agencies.
  • Administer a program of parent/guardian support, advocacy, and involvement in the Children's Center.
  • Inform parents/guardians of Center policies and procedures through Orientations and email updates. Communicate frequently and educate parents on child development and early learning.
  • Maintain appropriate and complete records for the Center, staff, and children.
  • Develop and maintain Center budget and calculate monthly fees for billing of student users.
  • Coordinate equipment maintenance and repair.
  • Purchase all classroom supplies and equipment.
  • Serve as a substitute teacher when necessary to meet staff to child ratios.
  • Develop an atmosphere of support for the program within the University and geographic community.
  • Serve as a liaison with community agencies and organizations and as a resource for early education programs in the community.
  • Attend and participate in professional organizations, meetings, and conferences.
  • Serve on University committees as appropriate.
  • Help parents when applying for government assistance for childcare payment assistance. Register them on the Ohio Electronic Child Care Provider website.
  • Log in daily to check that parents are clocking in and out at the appropriate times, report absences, and correct errors.
  • Collaborate with the fiscal department to make sure parents who are on the voucher program are making the correct copayments monthly, and that the proper payments are being received from the Ohio ECC.
  • Commitment to following the University COVID-19 Guidelines and Protocols.
  • Contributes to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the division; helping others accomplish related job results as and where needed.

Primary Contacts:

  • Children's Center staff, Center children and families, University Employees, Dean of Students, and Early Childhood Education program faculty and students, and faculty and students of other disciplines using the Center.

Supervision Exercised:

  • Center staff, work-study students, service-learning students, and campus and community volunteers.

Supervision Received:

  • Works toward a previously defined objective with little supervision and uses a wide range of procedures; plans and arranges own work referring unusual cases to the Dean of Students.
Education:
  • Bachelors degree (in early childhood education, child development and family studies, early childhood special education, elementary education or related field) preferred.

Experience:

  • Minimum of 3 years in childcare administration including staff supervision and budgeting in a licensed ODFJS facility. Experience and knowledge of rules in State Licensing and Step Up to Quality.  A demonstrated ability and commitment towards diversity, equity, and inclusion

Specialized Training:

  • Current certification in Child Abuse Recognition and Prevention, First Aid, CPR training in infant/children, Prevention and Management of Communicable Diseases.
Must never have been convicted or pleaded guilty or no contest to child abuse or other crimes of violence as listed in section 5104.9 of the Ohio Revised Code; must be mentally and physically fit for employment in a facility caring for young children; must pass an examination by a licensed physician not more than 30 days before employment; must be free of an apparent communicable disease including tuberculosis; must have been immunized against measles, mumps, rubella, tetanus, and diphtheria.

Employment subject to verification of three references attesting to the suitability of the individual to work in a childcare center; and a clean record as indicated through a BCI and FBI background check.

 

Skills/Attributes

Customer Service:

  • Exhibit a "customer first" orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations
  • Adapt willingly and quickly to changing priorities, responsibilities, and students' (or other customers) needs and expectations; anticipate and identify students'  (or other customers) needs
  • Demonstrate an ability to facilitate transition and counsel students towards the realization of full educational potential (can be personalized for position)
  • Demonstrated ability to recognize, appreciate and serve culturally diverse populations, special needs, and others
  • Available to rotate through multiple time frames of service operations
  • Demonstrate an enthusiastic approach to duties and a commitment to liberal arts education  (if applicable)

Teamwork:

  • Collaborate well with others for a cohesive group
  • Communicate, cooperate and collaborate well with others to achieve common office, department, or University goals
  • Willingly assists in various responsibilities as appropriate within the department and other areas of the university as appropriate as required during high service demand times

Communication:

  • Develop and nurture an effective, productive, and respectful rapport and working relationship with students, faculty and staff co-workers, and various campus and community constituencies maintaining an appropriate level of professionalism
  • Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
  • Demonstrate strong written, telephone, and electronic (email and internet) communication skills and strengths in public speaking (if applicable)
  • Communicate information clearly and concisely and listen well to others

Attention to Detail:

  • Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights, or omissions

Initiative:

  • Take immediate and independent action when necessary assuming initiative for creative problem solving
  • Demonstrate creativity and high energy
  • Accomplish tasks with follow through to completion

Technical:

  • Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office

Work Environment, Physical Demands:

  • Multiple service hours; computer data input; multiple concurrent tasks with service interruptions; extensive customer contact; strict confidentiality; detailed work.
       


To apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.

A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's Non-Discrimination Policy. 

Mount St. Joseph University is an Equal Opportunity Employer

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