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Assistant to Dean & Manager Graduate Student Services

Posted: 05/08/2022

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COVID-19 Vaccination Policy:
Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact or

Job no: 500215
Department: Graduate School
Location: Oxford, OH
Work type: Salary Staff
Categories: Administration
Status: Full Time
Temporary: No

Job Title: Assistant to Dean & Manager Graduate Student Services
Salary/Grade: $40,000 - $46,800

Job Summary:
Assistant to the Dean & Manager of Graduate Student Services to assist graduate students in all aspects of time at Miami. Assist the Dean of the Graduate School with a particular emphasis on managing budget/processing awards. Process graduate students' theses and dissertations and prepare them for graduation including planning and implementing Doctoral Hooding ceremonies (December, May, and August).

Duties/Physical Demands:

  • Duties include and are not limited to: Process graduate students' theses and dissertations; assist graduate students in person, on phone, and email; handling especially sensitive and complex student issues in a professional and discrete manner; provide counsel to students on a full range of policies and procedures for graduate students; monitor academic progress; timely and accurate graduation clearance of all students; collaborate with the Registrar and Commencement Offices regarding commencement issues; responsible for graduate student orientation and commencement planning; identify, recommend, and implement improvement of graduate student services; process awards and scholarships for graduate students; serve as the advisor of the Graduate Student Association; Assist with day-to-day operations of the Graduate School; manage the Dean's and Associate Dean's calendars; enforce policies of the Graduate School, including recommending new policies and procedures as needed; manage Graduate School email accounts, social media accounts; reconcile P-cards, Visa card statement and requisitions; manage paperwork and minute taking for the Graduate Council; manage Graduate School budget; other duties as assigned.

Minimum Qualifications:

  • Nine months of coursework or training beyond high school in Business Administration and three years of related office management experience. Experience can be gained during the course of receiving education.
  • Position not eligible for H-1B sponsorship.

Desired Qualifications:

  • Consideration may be given to candidates with a bachelor's degree, strong ability in problem identification and reasoning; superb interpersonal skills and desire to help students; thorough and effective verbal and written communication skills, budgeting and requisition software (BannerWeb, BI Oracle, ChromeRiver, Buyway), website (Cascade CMS, Formstack, Pxlr ER, PhotoShelter), communications (EMMA, Slate 2.0), and personnel (PageUp).

Special Instructions to Applicants:

Submit cover letter and resume. Inquiries may be directed to Michael Crowder at

Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:

Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Date to Begin Screening Applicants:

Screening of applications begins May 23, 2022 and continues until the position is filled.

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: 09 May 2022 Eastern Daylight Time

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