Skip to content

Associate Vice President of Advancement, Operations Management

Posted: 04/30/2023

Apply now

Job no: 501810
Department: Development
Location: Oxford, OH
Work type: Salary Staff
Categories: Fund Raising, Development, Alumni
Status: Full Time
Temporary: No

Job Summary:
The Associate Vice President of Advancement, Operations Management for the Division of University Advancement reports to the Vice President for University Advancement. In addition to taking on projects delegated by the VP, including responsibility for Advancement-wide initiatives, the Associate Vice President of Advancement, Operations Management for the Division of University Advancement will direct and accelerate the work of the VP while building and strengthening ties with other departments within the university. This position is a key point of contact for internal and external stakeholders working with the Vice President for University Advancement.

They will coordinate, track, and manage to completion all work and processes that involve theVice President and their office, many of which are confidential in nature and involve some of the most senior members of the University community, both internal and external. This person will
be required to work flexible hours and respond in a timely and professional manner to requests and assigned tasks.

Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis, following a successful period of six (6) months of employment. Remote work is a working
arrangement that can be modified or revoked by Miami University at any time for any reason.

In alignment with Miami University’s statement on Diversity and Inclusion, University Advancement is committed to and fully embraces the philosophy and belief that a diverse community is among an institution's greatest strengths. The Division of University Advancement is committed to creating an inclusive work environment where all people feel safe, valued, and respected. To view our full statement including our specific commitments, please visit our website:

**This position is available to Employees of Miami University Only.

Duties/Physical Demands:

  • Serve as a senior member of the Division of University Advancement and serve on the Vice President's senior management team
  • Responsible for organizing, scheduling, coordinating and managing the agendas for Management Team meetings.
  • Approve payroll, TERs, and other procedural forms of senior members of the management team
  • In the absence of the VP of UA, the Associate Vice President of Advancement, Operations Management will represent the Division of UA at appropriate meetings, conferences, and presentations.
  • Manage a defined and agreed upon portfolio of highly rated prospects
  • Travel extensively to Oxford, elsewhere in the US and abroad where large concentrations of Miami alumni and prospects reside
  • Manage the MUDEC Campaign and serve as chief UA liaison to MUDEC prospects and donors
  • Working with the VP for University Advancement, the AVP of UA, Operations Management will advance strategic priorities and the direction of the Division
  • In consultation with the VP for UA, will serve to make decisions and manage the progress of goals and objectives defined by the Office of the President, the Foundation Board of Directors, and the BOT.
  • Responsible for coordinating all UA reports to BOT and Foundation Board meetings from the VP for UA
  • Oversee the coordination and submission of annual goals and evaluations for all members of the Senior Management team of UA.

Minimum Qualifications:

  • Bachelors Degree
  • 10 years of Advancement experience in an educational setting
  • Extensive successful management experience
  • Demonstrated project management experience

Desired Qualifications:

  • Advanced degree
  • Experience working in cooperative and collaborative environments
  • Demonstrated experience working across an organization from volunteers to board members to executive university leadership

Knowledge, Skills and Abilities

  • Ability to travel
  • Occasional evenings & weekends required
  • Proficiency with general computing applications (Microsoft Office, Excel, Word, PowerPoint), calendar applications, and email/communications applications
  • Demonstrated problem-solving and organizational skills
  • Discretion, sound judgement and initiative
  • Demonstrated ability to manage multiple projects and competing priorities, to solve problems and meet challenging, ambitious and changing priorities/deadlines
  • Ability to work independently and proactively exhibiting self-reliance and dependability
  • Superior interpersonal and relationship building skills with proven ability to successfully interact and collaborate with varied constituencies in a professional manner, exhibiting excellent written and oral communication skills and demonstrating tact and diplomacy working with a wide variety of personalities
  • High degree of professionalism, ethical sensitivity, confidentiality and discretion; proven ability to apply good judgment and responsible decision-making
  • Possesses a willingness and ability to support a diverse and inclusive environment


Special Instructions to Applicants:
To be considered for this position, please upload a cover letter, resume, diversity statement, and three professional references.

Diversity Statement:
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).


Benefits Eligible:


A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: 27 Apr 2023 Eastern Daylight Time

This Organization Participates in E-Verify.

#gzns .mn-banner .mn-ad-image { text-align: center; background-color: #f3f3f3; }