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Budget & Operations Coordinator

Posted: 05/29/2022

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COVID-19 Vaccination Policy:
Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact or

Job no: 500204
Department: Office of Research and Innovation
Location: Oxford, OH
Work type: Salary Staff
Categories: Administration
Status: Full Time
Temporary: No

Job Title: Budget & Operations Coordinator
Salary/Grade: $50,000 - $60,000
Hours Per Week: 40

Job Summary:
Budget & Operations Coordinator to be part of a small, collaborative team of research professionals who support the research enterprise at Miami University. Reporting to the Vice President for Research and Innovation (VPRI), the Budget and Operations Coordinator will perform complex technical and administrative duties in support of the VPRI, serve as budget manager for ORI, serve as Office Manager for ORI, provide budgetary and administrative support to the units that report to the VPRI, and serve as administrator of grant funding data for internal and external reporting.

Duties/Physical Demands:

  • Manage, analyze, perform monthly reconciliations, and report on all units that report to VPRI (currently CADS, Myaamia, Scripps, High Performance Computing Cluster), on ORI, and on internal funding programs; approves all payroll, leave, and grant change reports as assigned by VPRI; projects future needs and make recommendations to the VPRI on how best to expend these resources to meet our strategic goals; performs all financial and budgetary tasks (purchasing, equipment repair, etc.) and assists with and approves all Buyway requisitions as assigned by VPRI
  • Compile, verify, and format complex data from multiple sources for annual report of externally-funding activity and ORI information; works with VPRI and Associate VPRI to prepare Annual Report, verification of HERD data, and any other reporting functions, necessary to achieve President’s strategic outcome of Carnegie classification shift.
  • Work with the Director of Research and Sponsored Programs, manages the University’s Cayuse database of proposal and award activity for quick and accurate reporting to President and Provost, for Annual Report, and for strategic decision making undertaken in consultation with deans, provost, and president. Management includes verifying the accuracy of award and proposal data to ensure its integrity. Conducts monthly updates to data dashboards. Provides training and one-on-one assistance to faculty and staff on the use of Cayuse SP proposal and award database. Provides quick and accurate data to VPRI and Associate VPRI for reporting out to the President and Provost.
  • Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
  • Arranges meetings, conferences, and special events for the VPRI and Associate VPRI, and assists Research and Sponsored Programs staff with workshops as needed. Assists VPRI and Associate VPRI with maintaining appointment schedules and well as making travel arrangements as needed.
  • Develops agendas for Committee on Faculty Research meetings; coordinates and attends meetings as appropriate; prepares and distributes meeting minutes to appropriate personnel.
  • Supervises student workers for ORI.

Minimum Qualifications:

  • Required: Bachelor degree or an Associate degree with 5 years of relevant professional experience or 10 years of relevant professional experience.
  • Position is not eligible for H-1B sponsorship.

Desired Qualifications:

  • Consideration may be given to candidates with accounting proficiency; three years or more of relevant professional experience at Miami University; knowledgeable and efficient with Miami’s administrative processes and procedures including PageUp, Buyway, Purchasing/Accounting, Time system, Canvas, Google applications; excellent interpersonal and communication skills; a self-starter with the ability to exercise independent judgement and make decisions; strong administrative, organizational and computer skills (including Excel); demonstrated analytical, financial and budgeting skill set; event planning experience; and office management experience.

Special Instructions to Applicants:

Submit cover letter and resume. Inquiries may be directed to Anne Schauer, Director of Research and Sponsored Programs, at 

Diversity Statement:
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Date to Begin Screening Applicants:

Screening of applicants begins June 15, 2022 and continues until the position is filled.

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: 01 Jun 2022 Eastern Daylight Time

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