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Budget Specialist

Posted: 01/02/2022

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COVID-19 Vaccination Policy:
All employees and students must be fully vaccinated by November 22, 2021. Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact or

Job no: 499708
Department: Arts & Science College
Location: Oxford, OH
Work type: Salary Staff
Categories: Finance, Budget, Accounting
Status: Full Time
Temporary: No

Job Title: Budget Specialist

Job Summary:
Budget Specialist to manage all of the dean’s accounts, approve expenditures and track spending in the College of Arts and Science (CAS). The Budget Specialist maintains spreadsheets for all 70 accounts in the Dean’s office, verifies them against monthly reports, maintains database of all budgetary commitments, and provides analysis of current and projected needs based on historical data, anticipated income, and current outstanding commitments to the Dean and/or Associate Deans for use in making budgetary decisions.

Duties/Physical Demands:

  • The Budget Specialist verifies and approves all expenditures in the CAS over $5,000, reviews and approves travel for all 30-department chairs/program directors, reviews and approves all additional travel funds for all faculty in the CAS. Reviews and approves purchases made on departmental p-cards; tracks spending of startup funds for the CAS and spending of special program funds, which includes faculty startup accounts, approximately 35 Dean’s Scholar accounts, 15 Hughes Interns accounts, and 32 Student Tech Fee accounts. The Budget Specialist distributes funds to departments: annual budget, equipment funds, travel funds, startup funds, recruitment funds, student enrichment funds, to include verifying expenses claimed for reimbursement and review of all travel documents submitted for reimbursement. Assists in annual review of all CAS policies and procedures, including budget, travel, Hughes Interns, Dean’s Scholars, etc., and publishes them to the departments. Provides support to all CAS departmental office personnel in matters related to proper procedures, assists in training new staff on budget procedures, and acts as liaison with Purchasing and Accounts Payable on ways to handle special situations as they arise. Initiates all purchases for the Dean’s office, Advising, IT-support, and Pre-Law; collects equipment requests, notifies departments of items approved for purchase, and oversees their purchase. Other duties as assigned by the Dean.

Minimum Qualifications:

  • Bachelor’s degree and three years demonstrated ability in managing budgets; strong analytical skills; excellent organizational and verbal/written communication skills; proven ability to collaborate with diverse populations including faculty, chairs, budget/finance groups, and administrative staff; confidentiality and discretion in all matters.
  • Position is not eligible for H1B sponsorship.

Desired Qualifications:

  • Consideration may be given to candidates with familiarity with the departments and programs of the College of Arts and Science; understanding of Miami’s software systems, policies and procedures; familiarity with Oracle Business Intelligence system.

Special Instructions to Applicants:

Submit a cover letter and resume. Inquiries may be directed to Kris Zomchek at 

Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.


As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:

Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Date to Begin Screening Applicants:

Screening of applications will begin January 24, 2022 and will continue until the position is filled.

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: 23 Dec 2021 Eastern Standard Time

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