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OSW Operations and Health Education Compliance Coordinator

Posted: 05/01/2022

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COVID-19 Vaccination Policy:
Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact or

Job no: 500213
Department: VP of Student Affairs
Location: Oxford, OH
Work type: Salary Staff
Categories: Administration
Status: Full Time
Temporary: No

Job Title: OSW Operations and Health Education Compliance Coordinator
Salary/Grade: $40000 - $50000
Hours Per Week: 40

Job Summary:
The Office of Student Wellness (OSW) Operations and Health Education Compliance Coordinator is an exciting new role in OSW charged with coordinating many important administrative functions within the department to ensure the delivery of essential health education to all Miami students. In addition to typical administrative duties, this role will also manage the communication and compliance efforts for several campus-wide initiatives (e.g., mandated student wellness education, required immunization uploads, etc.). The ideal candidate for this role will be highly collaborative, demonstrate attention to detail, and have a proactive disposition to anticipate and resolve departmental needs.

Duties/Physical Demands:

  • Direct the successful implementation, including compliance and communication efforts, for students’ required completion of Student Wellness online education modules. These modules address substance use, sexual assault and gender-based crimes, bystander intervention training (including responding to emotionally distressed peers), hazing prevention, and diversity, equity and inclusion education.
  • Serve as the primary contact for all efforts pertaining to the university’s immunization requirement, ensuring timely communications and tracking students’ compliance with the requirement.
  • Serve as OSW’s liaison for divisional communication efforts, including the compilation and sharing of updates for divisional newsletters (e.g., Scoop, Hawk Herald, etc.), divisional social media platforms (including communications about current OSW programming and events), departmental website updates, and divisional reports (e.g. Board of Trustee report).
  • Assist in the development and enhancement of a wellness navigation tool.
  • Coordinate aspects of sanctioned alcohol and other drug psychoeducation classes, including the scheduling of classes and recording students’ compliance with the requirement following their completion of the course.
  • Collaborate with departments across campus, especially Student Life Budget and Technology, Office of the Controller, IT Services, Student Health Services, Student Counseling Service, Miller Center for Student Disability Services, Community Standards, and Orientation and Transition Programs to ensure accessibility, availability, and necessary contracts to deliver health education.
  • Manage the calendars for office staff, including a director and assistant directors.
  • Oversee financial operations for the department, including student employee/ peer educator payroll, reconciling departmental credit cards, processing travel expenses, vendor contracts, etc.
  • Project current year and forecast future fiscal year budgets by revenue and expense activity, and department priorities; provide analysis and budget reports to the director.
  • Anticipate and address operational needs of the department and navigate university systems for procurement and purchasing (i.e., order supplies, printer maintenance, program support materials, etc.).

Minimum Qualifications:

  • Bachelor’s Degree (to be completed by the position start date) and at least one (1) year of experience with office management; OR
  • At least three (3) years of experience with office management.

Desired Qualifications:
The ideal candidate will bring many of the following:

  • Interest and/or experience in topics of physical and mental health, well-being, alcohol and other drug education, health education, etc.
  • Demonstrated experience with managing simultaneous and occasionally competing demands
  • Ability to thrive in a team-based environment that values student-centered approaches, collegiality, and a positive and enthusiastic attitude.
  • Demonstrated ability to work both independently and through collaboration as needed.
  • Demonstrated traits of thoroughness, efficiency, precision, and accuracy when accomplishing tasks.
  • Demonstrated proficiency with all aspects of budget management, including forecasting, organizing, reporting, and working with university budget-related systems.
  • Excellent communication skills, including written, verbal, and presentation skills.
  • Demonstrated ability to work successfully with a diverse community.

Special Instructions to Applicants:

Cover Letter
3 references

Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:

Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: 29 Apr 2022 Eastern Daylight Time

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