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Pre-Award Grant Administrator

Posted: 08/07/2022

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COVID-19 Vaccination Policy:
Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact or

Job no: 500683
Department: Office of Research and Innovation
Location: Oxford, OH
Work type: Salary Staff
Categories: Administration
Status: Full Time
Temporary: No


Job Title: Pre-Award Grant Administrator
Salary/Grade: Unclassified

Job Summary:
Office of Research and Innovation: The Pre-award Grant Administrator will provide proposal preparation, budget development, and Cayuse electronic research administration system support to PIs. As part of the Research and Sponsored Programs (RSP) team, the Pre-award Grant Administrator will also participate in developing and offering training activities and other special events sponsored by the office. We welcome applicants to join the Office of Research and Innovation (ORI) as part of a small, collaborative team of research professionals who support the growing research enterprise at Miami University. This is an entry level pre-award position reporting to the Director of Research and Sponsored Programs. Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a full-time basis with occasional meetings on the Oxford, Ohio, campus and following a successful period of onboarding. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

Duties/Physical Demands:
The Pre-Award Grant Administrator will:

  • Assist PI’s with various aspects of proposal preparation including:
    • Developing budgets
    • Entering and reviewing Cayuse records for internal routing and approval
    • Gathering institutional data and other information needed for proposals
    • Completing forms required for proposal submission
    • Reviewing and submitting proposals
  • Prepare and reviews subawards and agreements
  • Participate as part of the RSP team with the development and presentation of proposal-writing and grant-writing workshops 
  • Work with PIs on non-financial post award matters including grant modifications and grant transfers
  • Help PIs to locate campus resources to support grant management

Minimum Qualifications:
Required: High School diploma with 4 years of professional experience in budgeting, administration, and technical writing.

Position not eligible for H-1B sponsorship.

Desired Qualifications:
Consideration may be given to candidates with an Associate’s degree, prior pre-award research administration experience; expertise with Cayuse or other electronic research administration system; experience with grants management systems (e.g. NSF Fastlane/, NIH eRA Commons, ASPIRE, Proposal Central, etc.); excellent interpersonal and communication skills; ability to prioritize and work under pressure in a deadline-oriented environment; attention to detail while providing accurate and timely support to PIs; proficiency in MS Office Word and Excel.

Special Instructions to Applicants:
Submit resume and cover letter. Inquiries may be directed to Anne Schauer at 

Diversity Statement:
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:
Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).


Date to Begin Screening Applicants:

Screening of applications begins August 25, 2022 and continues until the position is filled.

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: 11 Aug 2022 Eastern Daylight Time

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