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State Authorization Coordinator

Posted: 12/12/2021

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COVID-19 Vaccination Policy:
All employees and students must be fully vaccinated by November 22, 2021. Employees must have received at least the first dose of the vaccine before beginning on-campus employment, be fully vaccinated within 30 days of beginning employment and provide proof of vaccination, unless exempted as provided for in Miami University's COVID19 Vaccination Program and Policy. If you need additional information regarding exemptions, please contact or

Job no: 499620
Department: eLearning Miami
Location: Oxford, OH
Work type: Salary Staff
Categories: Administration
Status: Full Time
Temporary: No

Job Title: State Authorization Coordinator
Salary/Grade: $45,000 - $55,000

Job Summary:
The State Authorization Coordinator will take steps necessary to obtain and maintain authorization to operate in NC-SARA participating states where Miami University offers programs and instruction to students. As innovative development for online learning needs increase at Miami University, this position will coordinate and support state authorization compliance for Miami Oxford and Regional campuses. The selected candidate will report to the Sr. Director of Miami Online Oxford; however, they will also work with Miami Regional campus distance learning leadership to meet program and support needs. This position must be able and willing to travel to related conferences on an annual basis. Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a full-time basis. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

Duties/Physical Demands:

Duties include and are not limited to:

  • Creates and monitors state authorization tracking tools and data within the Mentis system; develops and maintains applications, database storage, reporting, and other compliance requirements for regular campus distribution and auditing needs.
  • Prepares and facilitates the creation or renewal of state authorization application submissions by the required deadlines.
  • Works directly with faculty, program coordinators, department chairs, and other campus partners when professional licensure or other professional certification is concerned; develops and maintains program standards to fulfill SARA requirements.
  • Collaborates with campus leadership to ensure all SARA requirements for new and existing programs with professional certification or licensure align with state higher education boards, regional accreditation, and federal compliance.
  • Coordinates with Miami Online Oxford and Regional senior leadership on the development and delivery of distance education programs.
  • Conducts ongoing research into state and federal laws, updating licensure or other regulations and developing communication strategies to ensure campus compliance; maintains state authorization page(s) on the Miami Online website.
  • Serves as the institutional representative for NC-SARA; frequently communicates with NC-SARA partners (regional compacts), state SARA members, Miami University campus partners, and other higher education leadership to ensure ongoing state authorization compliance.

Minimum Qualifications:

  • Bachelor's degree and two years prior training or work experience in, state authorization, legal compliance, or closely related field. Ability to travel to state authorization-related conferences on an annual basis.
  • This position is not eligible for H-1B sponsorship.

Desired Qualifications:

  • Consideration may be given to candidates with: Master's degree in business administration, education, or comparable field; four or more years of directly related experience; ability to initiate and prioritize work to meet deadlines and achieve strategic goals, seeking new approaches to challenges; ability to exhibit professionalism and strong communication and interpersonal skills; analytical, organizational, productivity, and project management skills, with attention to detail and accuracy; demonstrated experience working collaboratively with a wide range of stakeholders with differing goals and priorities; experience building working relationships in various areas, including higher education or corporate settings.

Special Instructions to Applicants:

Submit cover letter and resume. Inquiries may be directed to Greg Brainard at 

Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.


As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:

Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Date to Begin Screening Applicants:

Screening of applications will begin January 3, 2022 and continue until the position is filled.

Benefits Eligible:



A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact or (513) 529-3560.

Advertised: 16 Dec 2021 Eastern Standard Time

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