Dir of Food & Bev - Purchasing
Job no: 499303
Department: Housing Dining Recreation & Business Services
Location: Oxford, OH
Work type: Salary Staff
Categories: Food Services
Status: Full Time
Job Title: Dir of Food & Bev - Purchasing
Salary/Grade: $80,000 - $90,000
This position performs various functions of purchasing agent, budget manager and operations analyst for the department. This position must possess strong working knowledge of purchasing/procurement policies and procedures, especially those relevant to a State Institution. The position must be knowledgeable of a wide variety of food types as well as foodservice equipment. The position will have proven knowledge in the areas of food product quality standards, budget preparation, and general analysis principles.
The position is a member of the senior management team. They must maintain a close working relationship with other departments and offices on campus such as, University Procurement, Accounts Payable, General Accounting, Physical Facilities, Athletics, University Sustainability Coordinator, and others. The position will at times interact and work with other universities on joint procurement projects. The position will actively represent Miami University in professional organizations such as the National Association of College & University Food Services [NACUFS], North American Association of Food Equipment Manufacturers [NAFEM], and others related to procurement at the university level.
The position works out of the Demske Culinary Support Center and has direct report responsibility of one unclassified staff member, Manager of Procurement and Food Purchasing.
- The Director of Food and Beverage Purchasing oversees the purchasing of all food and food related supplies including disposables, cleaning chemicals, tableware, small equipment and capital equipment. These purchases will be made following guidelines set forth by the State of Ohio, University policy, and ethics in purchasing.
- Creates Purchase Orders [PO’s] in CBORD for purchases related to food & beverage.
- The position will prepare, submit and award both line-item-bids as well as term-contracts for both goods and services.
- Works with the Senior Director of Food and Beverage and Culinary Services to determine desired attributes for all food products.
- Maintains a strong relationship with our Group Purchasing Organization [GPO] account representative. Continually analyzes the list of products available through the GPO to ensure our products are of the highest quality, while priced as economically as possible.
- Actively participates in the process of setting annual departmental budget, reviews the budget and expenditures on an ongoing basis, and is prepared for quarterly budget reviews. Has direct responsibility
- Is familiar with trends in the food industry and stays abreast of volatile market conditions. When necessary, ensures market information is shared proactively with others so that determinations for any required menu changes can be made to minimize negative financial impact.
- Realizes that food safety is our number one priority. Subscribes to food safety alert websites such as FDA Recalls. When recalls are announced, this position is the key contact in ensuring any affected product is pulled from service, and that all information pertaining to the recall is shared with appropriate persons.
- Participates in and conducts performance reviews with key suppliers. Typically, these will be conducted quarterly with GPO supplier[s], semiannually with all beverage suppliers, and annually, or as needed with others. Addresses any concerns as needed between scheduled review times.
- Continuously works to both maintain existing relationships and build new relationships with local farmers, producers and manufacturers.
- Serves as a support member for various Lean projects across campus. Is actively involved as a member of various Campus Services Lean projects.
- Oversees and verifies accuracy of on-hand inventory at the Demske Culinary Support Center.
- Bachelor’s degree in a related field (Purchasing, Culinary Arts, Dietetics, Management, etc.), and 4+ years of progressive experience in higher education or other food service operations; OR
- Associate’s degree (or other technical degree) in a related field (Purchasing, Culinary Arts, Dietetics, Management, etc.), and 6+ years of progressive experience in higher education or other food service operations; OR
- 9+ years of progressive experience in higher education in a food and beverage purchasing experience or other food service operations
Knowledge, Skills and Abilities
- Proven administrative and management skills including excellent communication, both oral and written, and the ability to communicate with all areas of the University.
- Possess strong organizational skills along with the ability to be flexible and adjust to both schedule and priorities.
- Possess strong analytical skills
- Inventory management
- Has aptitude for problem solving as well as a strong mathematic background
EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact ADAFacultyStaff@Miamioh.edu or (513) 529-3560.
Advertised: 16 Sep 2021 Eastern Daylight Time