Museum Camp Medical Coordinator
Position Overview:
The Museum Camp Medical Coordinator (1 of 3) is a key leader in helping Museum Camps support reasonable accommodation for campers at Union Terminal and at off-site, satellite locations. The Museum Camp Medical Coordinator will lead Museum Camp medical care, including maintaining health records; administering medications; ensuring compliance with health and safety regulations and Cincinnati Museum Center (CMC) policies; and communicating between Instructors, Coordinators, the Manager, and camper families as needed.
Responsibilities/Duties:
- Serve as point person for general first aid for campers (minor scrapes, bumped head, illness) onsite at Union Terminal and offsite at the Cincinnati Observatory. Escalate to Public Safety and/or external healthcare providers when necessary.
- Manage camper action plans for medical accommodations.
- Organize and maintain forms for any camper who needs medication or medical accommodation during the camp day.
- Manage camper medication week to week, ensuring campers receive medication following their individual accommodation plan.
- Communicate with Manager all concerns during the camp day or when medical incidents happen at camp and may be asked to communicate with families if and when requested.
- Support Instructors in addressing any behavioral issues or conflicts in a sensitive and constructive manner directly with campers.
- Work closely with Manager-Museum Camps, Coordinators, Instructors, and other staff to create an inclusive atmosphere and ensure a consistent approach to inclusion.
- Provide leadership and coaching for Museum Camp Coordinators and Instructors in understanding and supporting individual camper accommodations as appropriate.
- Assist with some daily Coordinator tasks (e.g. Check in and check out, some material prep, classroom coverage when coordinator unavailable)
Education and experience:
- Degree, training, or work in a related field (CNA, RN, LPN, EMT, paramedic certification, med pass certification, etc.).
- Medication disbursement certification in Ohio, 1+ years’ experience.
- Certified in First Aid/CPR and able to share a copy of certificate.
- Experience with children in grades K-6.
- Experience in camp settings, schools, or other community healthcare roles.
- Classroom management experience preferred, with focus on positive reinforcement.
- Experience addressing priorities in stressful, fast-paced situations.
Knowledge, Skills and Abilities:
- Must interact well and be comfortable with multiple age groups, including caregivers.
- Able to maintain medical records, track medications, and ensure compliance with health regulations and institutional policy.
- Familiarity with food allergies, chronic conditions (such as asthma or diabetes), and mental health challenges common in youth. Comfortable providing reasonable accommodation for campers.
- Discreet and discerning; can determine how and when to divulge information (e.g. when safety is of concern) while maintaining camper and CMC integrity. Strong oral and written communication skills for relaying sensitive information with empathy and compassion.
- Strong leadership and people skills; able to work well with a diverse workforce.
- Working knowledge of Microsoft Office Suite. Strong ability to organize paperwork and electronic files.
- Able to work at multiple locations with access to reliable transportation for traveling between locations and purchasing materials and supplies, as needed.
Additional Requirements
- The work week may be 0 – 40 hours, according to camper volume and staffing plan. The work week is Monday-Friday, 8am-4:30pm, with a 30-minute unpaid lunch break. No weekends or holidays (Memorial Day 5/26, Juneteenth 6/19, Independence Day 7/2-4) required. CMC may request occasional overtime, depending on weekly staffing plan.
- Medical Coordinators must have some availability in April and May to help prepare for camps, and some availability in August to help clean after camps. Coordinator must have full availability during camps according to the schedule above during May 19-August 8, 2025, unless they receive prior approval for an absence.
- Must be able to lift up to 15 lbs. of supplies and be able to physically move about the facility.
- Work will take place at Union Terminal in classrooms, exhibits, offices and other areas. Some work will take place at satellite Museum Camps locations, including but not limited to the Cincinnati Observatory, which may include complete or partial time outdoors.
