Production Coordinator
Description
As a member of the Production Team, the Production Coordinator provides important logistical, administrative, and production support for Cincinnati Symphony Orchestra (CSO), May Festival (MF), and Cincinnati Pops (Pops) rehearsals, performances and other activities. The Production Coordinator must be comfortable prioritizing and executing detailed responsibilities in a high-paced environment. This position works intra- and inter-departmentally to ensure CSO/MF/Pops production needs across all departments are seamlessly and effectively handled.
As a member of the Production Team, the Production Coordinator provides important logistical, administrative, and production support for Cincinnati Symphony Orchestra (CSO), May Festival (MF), and Cincinnati Pops (Pops) rehearsals, performances and other activities. The Production Coordinator must be comfortable prioritizing and executing detailed responsibilities in a high-paced environment. This position works intra- and inter-departmentally to ensure CSO/MF/Pops production needs across all departments are seamlessly and effectively handled.
Job Duties and Responsibilities:
- Assist in managing production elements for each CSO/MF/Pops program, including but not limited to:
- Create, compile and distribute weekly CSO/MF production and crew schedules, outlining all pertinent rehearsal, concert, live stream, performance capture and special event activity as assigned.
- Assist in compiling and distributing weekly Pops production schedules.
- Assist in coordinating production elements for each program, such as instrument and sound/light/video equipment rentals and purchases, audio/visual media, wardrobe/makeup personnel, supertitles for choral programs, piano tunings, warehouse/trucking needs, wardrobe/makeup personnel, ASL interpreters, etc.
- Distribute redacted Guest Artist contract technical riders to designated team members addressing any and all special requests and technical needs.
- Create stage plots in AutoCAD and review with stage crew and conductors, incorporating feedback into subsequent revisions as assigned.
- Coordinate with Digital department on production of livestreams and other audio/video captures.
- Archive weekly concert production files in OPAS and/or shared production drive, noting unusual stage setups and/or offstage locations, etc.
- Communicate regularly with Hall management outlining current season schedule changes, truck permit & bagged meter needs, open rehearsals, facility issues, repair needs, etc. as assigned.
- Lead Production meetings for assigned concerts.
Additional Job Duties and Responsibilities:
- Manage CSO, Pops and MF concerts, as assigned.
- Act as Concert Manager, coordinate offstage musicians, cue supertitles and other production elements, as assigned.
- Assist with CSO Proof and other non-subscription programming to execute multi-disciplinary, conceptual, experience-driven events.
- Assist with Brady Block Party and other outdoor events as needed.
- Assist artists backstage during rehearsals and performances, as needed.
- Assist in maintaining current season schedule, including the execution of schedule changes; assist in maintaining OPAS calendar.
- Meticulously administer Company Calendar using Microsoft Outlook.
- Manage and communicate piano tuning and keyboard schedules, maintaining Orchestra’s relationship with piano technician and local piano dealers.
- Coordinate the maintenance of company vehicles with Artistic department.
- Coordinate Company-provided musician uniform laundering and care with Assistant Orchestra Personnel Manager.
- Assist in preparation and procurement of international tour documentation, including passport renewals, visa/work permits and other travel documentation, such as instrument and equipment lists for carnet and CITES permits.
- Process production vendor invoices, obtaining W-9 and vendor forms from new vendors as assigned.
- Maintain strong relationships with existing production vendors, developing new as required.
- Schedule Music Hall rehearsal spaces for CSO chamber groups as needed.
- Execute cross-departmental projects and other duties as assigned.
- Support the organization’s Diversity, Equity, and Inclusion initiatives as well as supporting a respectful workplace.
- Other duties as assigned.
Requirements
- Understanding of modern concert and/or theater production, orchestral repertoire and performance practices, knowledge of and interest in orchestral production.
- Well-developed interpersonal skills, diplomacy, and ability to work with individuals from various lived experiences.
- Exceptional computer skills, literate in MS Office suite, with ability and desire to quickly learn and utilize new software applications, experience with AutoCad and orchestra database (OPAS) software a plus.
- Detail-oriented, excellent time management skills with the ability to work successfully in a fast-paced environment while managing multiple projects; accuracy, flexibility, and problem-solving are essential.
- Excellent oral and written communication skills.
- Possession of a valid U.S. driver’s license and a good driving record.
- This is a full-time, hourly, position, requiring some overtime and extensive work on nights and weekends.
Salary Description
$42,000 - $45,000 negotiable within range