Administrative Assistant - Analytics and Data Science Center

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Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit.

This position will dedicate 50% of its time supporting the administrative needs of the Myaamia Center and the Miami Tribe Relations Office, and 50% to supporting the administrative needs of the Center for Analytics and Data Science (CADS). Both centers report to the Office of Research and Innovation.

Characteristic Duties and Responsibilities—Essential Functions

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Minimum Requirements

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Knowledge, Skills, Abilities, and Worker Characteristics

• Knowledge of unit's operations, policies, and procedures
• Supervisory skills
• Knowledge of computer and office applications
• Research skills

Working Conditions

Generally typical office environment.  May require considerable walking, standing, or bending.  May have periodic assignments which entail dealing with modestly unpleasant conditions.

Other Essential Duties:

• Maintain complex budgets for the Myaamia Center and Miami Tribe Relations Office as well as the budgets for CADS.
• Reconcile staff purchasing cards and process reimbursements. 
• Coordinate, submit payments, and track budget for Apprentice program.
• Submit GA nominations annually for the upcoming year. 
• Submit new jobs in Workday for both students and staff.
• Create and submit Period Activity Pay for Center part-time employees. 
• Renew part-time and temporary staff positions annually. 
• Renew annually Professional Service Agreements for consultants and service providers.
• Create invoices and pay via Workday. Monitor budgets for current grants.
• Create detailed spreadsheet tracking all expenses etc.
• Create, proof, and/or update a variety of documents, spreadsheets, staff/office calendars using Microsoft Office applications.
• Coordinate travel arrangements (airfare, ground transportation, lodging, etc.) for staff and campus visitors.
• Maintain details of travel itineraries.
• Assist with scheduling and coordinating special events, activities, and projects.
• Provide support in coordinating the annual January bus trip to Miami, Oklahoma, as well as the biennial full-day conference.
• Additionally, assist in planning, coordinating, and budgeting the annual DataFest student competition for CADS.

Other Duties as assigned.

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Diversity Statement
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all. For more information on Miami University’s diversity initiatives, please visit the Office of Transformational and Inclusive Excellence webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.