Assistant Director of Business Services

To Apply: https://miamioh.wd5.myworkdayjobs.com/en-US/miamioh-staff/job/Assistant-Director-of-Business-Services_JR101029-1

Job Description Summary
Serves as the Assistant Director of Business Services, responsible for multiple items within the Business Office and additional related areas within the Athletic Department. Reports to the Asst AD of Business Operations & Services. This position specifically supports the mission of the University and the Department of Intercollegiate Athletics by assisting in institutional compliance with NCAA and Conference rules and regulations.

Job Description
DUTIES:
Human Resource duties:

• Coordinate all ICA position postings, recruitment plans and hiring proposals using the University’s on-line hiring system, to include writing job descriptions and maintaining the departmental search records in compliance with records retention policies.Oversees the student employment process for ICA.
• Serve as a liaison with the University HR office, OEEO, Budget Office and the President’s Office to resolve issues regarding HR-related issues such as creating new positions, background checks, internal promotions, search waivers, etc.On and off-boarding of employees and departing employees.
• Oversees the temporary employment process for ICA.
• Oversees the Work with HR regarding non-renewals, disciplinary actions and terminations. Ensure that proper documentation is submitted, write performance improvement plans and follow up on performance issues.vehicle lease process, facility key organization & IT support.
• Other personnel items as assigned; one being back-up on job postings.

Student-athlete duties:

• Financial Aid liaison & manages scholarship process.
• Manages Perform departmental exit interviews with all employees leaving the department and collect departmental equipment. Submit resignations to Human Resources and work with Benefit Services to schedule University exit interviews.Red Card meal program & housing for off-campus student-athletes.
• Update and implement a plan to provide new employee orientation as new staff is hired.Non-academic term meal/housing planning (summer, winter, pre & post-season).
• Other assistance for student-athletes as-necessary.
• Train and oversee all supervisors on the appropriate process to approve volunteer workers.
• Process monthly payroll documents for ICA, including special payroll itemsOther

Business duties:

• Oversee and manage the evaluation process, in compliance with the University Policies and Procedures on evaluations.Organizes contracts for ICA, including game guarantees and other departmental needs.
• Work with the University Training and Staff Development office to incorporate staff training for Classified and Unclassified staff in the department.Maintains the Public Records websites.
• Regularly monitor Coaching Salaries relative to the comparable market using the Division 1A reportsWorks directly with Sport & Facility Services on sports camps, especially the hiring of necessary staff & financial reconciliation after-the-fact.
• Assist with game day staff prep and payments (Officials, ushers, independent contractors as-needed,  etc.)
• Manage Pepsi contract and departmental allotment.
• Monitor the retention rate of employees within the department and provide reports on high turnover areas and ways to address high turnover.NCAA audit assistance as-needed.
• Budgetary duties as assigned.
• Oversee the annual increment process cycles (administrative and coaching) and work with Human Resources regarding any related issues.
• Submit coaching bonus payments and Miami PRIDE Award nominations.
• Coordinate and oversee student employment for Intercollegiate Athletics.
• Assist with the planning and coordination of post-season tournaments for programs that need assistance
• Work with Modern Office Methods to coordinate department copier and print program
• Act as the liaison to the IT Services contact for all Intercollegiate Athletics’ technology matters
• Assist the Senior Associate Athletic Director for Finance and Administration and Director of Business Services with any financial matters that need assistance.
• Represent the Senior Associate Athletic Director for Finance and Administration when needed
• Oversee and further develop the Intercollegiate Athletic Department’s Culture of Champions goals related to Hiring, Training, and Retaining employees
• Perform a variety of other related administrative duties in support of the Department of Intercollegiate Athletics as assigned by the Senior Associate AD for Finance and Administration
• Work with Academic Personnel to coordinate hiring of graduate assistants.
• Work with Director of Camps to hire staff members into temporary camp positions and review Special Payroll documents.
• Work with Game Operations staff to hire Ushers and other game operations support staff. 
• Reconcile labor redistribution documents to charge compensation to appropriate budgets.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree
• 1 year experience within business operations

PREFERRED QUALIFICATIONS:

• Experience with Workday
• Experience within college Athletics
• Knowledge of Docusign application
• Knowledge of NCAA scholarship process
• Background in Human Resources

KNOWLEDGE, SKILLS AND ABILITIES:

• Requires excellent analytical and organizational skills
• Proficiency with Microsoft Office products including Excel and Word

Additional Position Information (if applicable)

Required Application Documents
resume and cover letter

Special Instructions (if applicable)
None

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Diversity Statement
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all. For more information on Miami University’s diversity initiatives, please visit the Office of Transformational and Inclusive Excellence webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.